Health & Safety Services Administrator

We have an excellent opportunity to join forward-thinking people as an Administrator to support the Health & Safety Services Department.
Do you have excellent interpersonal skills? Do you pride yourself on attention to detail, and do you like using your own initiative?
We are looking for a proficient, reliable team member who can maintain confidentiality and prioritise many competing tasks to support the teams in delivering their services.
The Health & Safety Services Department is a passionate and enthusiastic small group of specialist advisers and trainers who support the Trust in keeping its staff safe whilst at work. There are three key teams for Health & Safety, Moving & Handling and FFP3 Resilience; we work Monday to Friday during core business hours (8 am to 5 pm), with some occasional out-of-hours work and training to support clinical colleagues.

You will;
Provide a comprehensive and confidential administrative and support service to the operational and strategic teams within the Health & Safety Services Department.
Support the administration of corporate meetings, producing and distributing notes/minutes and action trackers as appropriate.
Support the administration of all training courses delivered by the H&S Services teams.
Assist the advisers with the administration of incident reports, data capture and analysis., Equality remains at the centre of our policymaking, service delivery, and employment practice, giving all employees equal opportunity to develop, apply for promotions, and have working arrangements that enable them to achieve a manageable work-life balance.
UHS actively promotes a work environment free from harassment and discrimination and provides training for managers and staff to ensure this happens. We also closely monitor recruitment activity, training, development, and employment practices to ensure equality of practice with regard to race, colour, ethnic or national origin, religion or belief, gender, sexual orientation, disability, marital status and age.

have very good literacy and numeracy skills and be proficient in all aspects of Microsoft Office.
- have an NVQ3 in Business Administration or equivalent level of knowledge and have a proven employment history in administrative/secretarial roles.
- have a proactive approach to managing and prioritising your workload with flexibility and the ability to work under pressure with competing tasks and tight deadlines.
- have the ability to pay attention to detail in your work and have a methodical approach to tasks.
- be expected to maintain confidentiality and trust as some of your work will be of a sensitive and confidential nature.

Working for our organisation
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to.
Specific to this role is the suitability for agile working which is a mixture of on-site and remote working. In addition, we are open to discussing flexibility in the hours that you work. Please talk to us at the interview about the flexibility you need, and we will explore what's possible for the role and service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.