Health, Safety and Wellbeing Support Officer (HSW Support Officer)

Salary not available. View on company website.

Leeds City Council, Woodhouse Hill, Leeds

Full time
Permanent
Onsite working

Posted 1 week ago, 13 Dec | Get your application in now before you're too late!

Closing date: Closing date not specified

job Ref: bef6a31b7ebe4bf59d7ed8eaf7b4f348

Leeds City Council

Full Job Description

As one of our next Health, Safety and Wellbeing Support Officers in the Health, Safety and Wellbeing Team you'll be part of something bigger and join us in achieving the Best City Ambition, working together as a Team for Leeds. We have a new and ambitious Health, Safety and Wellbeing vision that you will play a key role in delivering and realising across Leeds. The roles offer excellent opportunities to develop and widen your experience, skills and knowledge and make a real difference to the staff and people of Leeds. The role is integral to our Corporate Health, Safety and Wellbeing Team, that is part of the Human Resources Team. We support over 24,000 staff (based in 5 Directorates and over 100 Leeds City Council schools) and have a traded service to over 150 other organisations. Our remit also covers protecting the people of Leeds who use over 500 different Leeds City Council services. Within the Team we also have a range of specialist sub teams supporting strategies to reduce Violence and Aggression, Schools' health, safety and wellbeing, Fire Safety and Occupational Health. We are a caring and supportive Team, who want the best for and from our teammates, and we are committed to developing each other to achieve the full potential of the Team and individuals within it. You'll provide specialist health, safety and wellbeing management and administrative advice and support on a wide range of issues and contribute to cross-council projects and initiatives., The role of a Health, Safety and Wellbeing Support Officer in the Health, Safety and Wellbeing Team is to support the Team in providing a range of high quality, responsive and flexible health, safety and wellbeing services to a number of stakeholders, including Directors, Chief Officers, Heads of Service, Service area staff and managers and external organisations including schools. The role will assist in delivering core elements of the Health, Safety and Wellbeing strategy. Supporting the delivery of accurate and effective health, safety and wellbeing trend spotting, record keeping, data management and monitoring, corporate health, safety and wellbeing documentation and guidance, training programmes and financial management relating to health, safety and wellbeing activities throughout Leeds City Council (LCC) and external organisations including schools.,

To work with high levels of accuracy for tasks such as data input, checking documents and recording numerical and alphabetical information. Includes analysing and collating data and using it to produce reports.
To assist in the development and maintenance of the organisations health and safety management system including updating and management of resources on Insite and Leeds for Learning.
To assist in the management of service budgets through accurate and timely invoicing, re-charging and follow up of overdue payments.
To assist in the maintenance of traded Service Level Agreements, including identifying renewal dates and pro-active and reactive communications to ensure customers are retained.
To provide timely and accurate information and data in relation to health and safety performance, that supports the effective operation of the service and assists line management in their health and safety responsibilities.
To arrange and take minutes for meetings within the team, with union colleagues, and other internal and external services.
To assist in the arrangement and maintenance of health, safety and wellbeing training programmes, including booking venues, managing attendance and the upkeep of training records.
To have an understanding of legal business, financial, audit, confidential and operational requirements of the service, and the impact on its day-to-day work.
To abide by the Council's GDPR, Financial, EDI and Health, Safety and Wellbeing Policies.
To work on your own, manage your own workload and use your initiative to adhere to time scales and deadlines.
To work to agreed standards to ensure consistent delivery of services.
To work collaboratively with colleagues, knowing when to seek help and advice.
To participate in appraisal, training, and development activities as necessary to ensure up to date knowledge and skills.
Understand and embrace Leeds City Council Values and Behaviours and codes of conduct.
Committed to continuous improvement in all areas and work towards delivering the Best City Ambition of Health & Wellbeing, Inclusive Growth and Zero Carbon
Able to understand and observe Leeds City Council equality and diversity policies.
Carry out all duties having regard to an employee's responsibility under Health and Safety Policies.
Willingness to actively participate in training and development activities.
Flexible and adaptable to change to assist other services as required commensurate to grade.
Participate in appraisal, training, and development activities.
Be aware of and comply with Leeds City Council policies and procedures.
Be aware of and support difference and ensure equality for all working in an anti-discriminatory manner, upholding, equality & diversity policies of Leeds City Council.
Recognise and appropriately challenge any incidents of racism, bullying, harassment, victimisation, and any form of abuse, reporting any concerns to the appropriate person.
The Council has adopted a flexibility protocol and the role will be expected to work within these parameters.

As a Health, Safety and Wellbeing Support Officer in the Health, Safety and Wellbeing Team you will bring to the role:
Well-developed interpersonal and communication skills with a wide range of people including face-to-face, telephone and written communication skills.
Experience of preparing and presenting information and be able to provide and present clear accurate, and timely information to agreed standards.
Experience in the use of a range of IT applications, systems and programmes e.g Microsoft Office including Word, Excel, and Outlook, Sharepoint and Teams.
Experience of using financial management systems e.g FMS, Civica.
Experience in arranging meetings and managing diaries.
The ability to respond to changing priorities to meet deadlines., Qualifications demonstrating ability in numeracy and literacy or equivalent knowledge., Well-developed interpersonal and communication skills with a wide range of people including face-to-face, telephone and written communication skills.
Experience of preparing and presenting information and be able to provide and present clear accurate, and timely information to agreed standards.
Experience in the use of a range of IT applications, systems and programmes e.g Microsoft Office including Word, Excel, and Outlook, Sharepoint and Teams.
Experience of using financial management systems e.g FMS, Civica.
Experience in arranging meetings and managing diaries.
Ability to respond to routine and non- routine enquiries in an effective and appropriate manner.
Organisational skills necessary to manage and organise own workload, including using your initiative to adhere to timescales and deadlines.
Ability to respond to changing priorities to meet deadlines.
Ability to respect sensitive and confidential information.
Willingness to actively participate in training and development activities, and to identify own development needs, to ensure up to date knowledge, skills, and continuous professional development.
Experience of working in teams of staff and contributing to their development with suggestions for new ways of working.
An understanding of the importance of abiding by the Council's Policies on GDPR, Finance, EDI and Health, Safety and Wellbeing., It is desirable that the candidate should be able to demonstrate the following criteria. Candidates are not required to meet all the desirable requirements however these may be used to distinguish between candidates.
Experience in the arrangement and maintenance of training programmes, including booking venues, managing attendance and the upkeep of training records.
Experience of minute taking.

You'll thrive on being part of a fast paced, dynamic team who strive to ensure we provide accurate, timely and effective solutions to meet our duties and responsibilities and achieve our Health, Safety and Wellbeing strategy for Leeds City Council.

a competitive salary and annual leave entitlement plus statutory holidays
membership of the West Yorkshire Pension Fund with generous employer contributions
flexible and hybrid working arrangements subject to service requirements
a clear career pathway and continuing professional development opportunities
a range of staff benefits to help you boost your wellbeing and make your money go further, We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults.