HOCS - Roster Management Cell

The Ministry of Defence Police (MDP) provide a range of specialist policing capabilities at various sensitive defence sites across the UK.
MDP officers do not patrol the streets, they protect sites of national importance, plus everything on them and everyone in them. It is vital, sensitive work that takes our Officers across England, Scotland and Wales in a whole range of roles, from our Marine Unit to the Dog Section, CID to Special Escort Group, and from Tactical to Central or Operational Support. MDP officers even lend their specialist skills to other police forces.
This position is advertised at 37 hours per week., + Develop and maintain a knowledge of PRG’s and WTR’s and apply to daily rostering practices.
+ The ability to load and maintain complete roster periods onto GRS. Observe and track to ensure they follow PRG’s and include accurate contractual hours, to the best possible outcome for business requirements, reflecting the goal directed needs of the customer.
+ Make amendments to roster to cover short notice sickness, leave and detached duties. Taking into consideration qualification/ability to perform duties and work/life balance following PRG’s & WTR’s.
+ Produce shortfall log/spreadsheet and provide to station taking into consideration each different location requirements.
+ Record and maintain sickness records as per direction received from station.
+ Enter and maintain officers’ contractual hours with adjustments such as overtime and toil. Direct queries back to location in relation to excessive hours, incorrect rostering practices. Ensure UORNS are completed.
+ Monitor and maintain courses/training in conjunction with chronicle taking shortfalls/minimum staffing into account.
+ Deliver training to stations for GRS Client and GRS portal either face to face or using other communication resources. Adjust permissions and access rights in accordance with level of education and tasking required by role.
+ Build, maintain and adjust shift patterns in line with PRG’s and approved station requirements.
+ Becoming the key point of contact and developing professional relationships with personnel on station including a range of ranking officers and maintaining with regular communication.
+ Create personnel files for all new recruits/NEOF’s including any previous service records.
+ Run quality control on all aspects of GRS ensuring accurateness of emails, call signs, locations, personnel system settings to stay in line with Control works and Chronicle.
+ Monitor and maintain annual leave records.
+ Provide direct support and guidance to stations relating to GRS.
+ Create and manage the On-Call roster in accordance with force requirements., We'll assess you against these behaviours during the selection process:
+ Leadership
+ Changing and Improving
+ Communicating and Influencing
+ Working Together, When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.
At sift and interview, you will be assessed against the following Success Profiles Behaviours:
+ Leadership
+ Working Together
+ Communicating and Influencing
+ Changing and Improving
We would generally expect Behaviour examples to follow the STAR structure and encourage candidates to use this throughout their application.
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk
Feedback will only be provided if you attend an interview or assessment.

Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements
This job is broadly open to the following groups:
+ UK nationals
+ nationals of the Republic of Ireland
+ nationals of Commonwealth countries who have the right to work in the UK
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
+ individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
+ Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)

Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

+ Confident with strong leadership skills
+ Analytical and precise when reviewing and maintaining large amounts of data.
+ Innovative and creative thinker with a willingness to learn.
+ Decisive and disciplined in daily taskings.
+ Emotionally intelligent with interpersonal skills able to build professional relationships with ease.
+ Ability to multitask/jump between tasks.

Alongside your salary of £24,985, Ministry of Defence contributes £7,238 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
+ Learning and development tailored to your role
+ An environment with flexible working options
+ A culture encouraging inclusion and diversity
+ A Civil Service pension with an employer contribution of 28.97%
Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.