Human Resources Coordinator-UK

Human Resources Coordinator-UK

Full Time - In Person, On-site.

Professional

Salisbury, United Kingdom, GB

About KalVista Pharmaceuticals Ltd.

KalVista Pharmaceuticals Ltd. is a global pharmaceutical company whose mission is to develop and deliver life-changing, oral medicines for people affected by rare diseases with significant unmet need. Sebetralstat, our novel, investigational candidate for the oral, on-demand treatment of hereditary angioedema, is under regulatory review by the U.S. FDA with a PDUFA goal date of June 17, 2025. In addition, we have completed marketing authorization application (MAA) submissions for sebetralstat to the European Medicines Agency as well as the United Kingdom, Switzerland, Australia and Singapore, and we anticipate filing a MAA in Japan in late 2024.

For more information about KalVista, please visit our website or follow on social media at #KalVista.

About the role:

We are seeking a dynamic and highly organized HR Coordinator to join our team. The ideal candidate will support the HR Director with administration and take responsibility for the day-to-day HR operations support for the office. They will also provide comprehensive HR support, ensuring smooth and efficient office functions and fostering a positive work environment. This role requires a proactive individual with excellent communication skills and the ability to multitask effectively in a fast-paced setting. 

Responsibilities:

• Assist with the recruitment process including scheduling interviews, and Applicant Tracking administration
• Facilitate the onboarding process for new employees including preparing onboarding materials and scheduling orientation sessions
• Administer HR-related documentation, such as contracts of employment, contractual change letters, offboarding interviews and documentation
• Maintain and update employee records, using the HR Information System (HRIS), ensuring accuracy and confidentiality
• Take responsibility for handling employee initial inquiries related to HR queries including benefits, and policies
• Support the implementation and management of HR programs and initiatives
• Coordinate training sessions, workshops, and employee development activities
• Assist in handling employee relations issues, providing support as needed
• Assisting with internal and external inquiries and request relating to the HR department
• Assist with employee wellness and social activities
• Track probation review dates and send reminders of upcoming probations to the line manager to ensure review meetings take place before the due date, escalating to the HR Director if a probation extension is required
• Assist with the updating the organizational chart with details of new starters, leavers and promotions
• Provide general administrative support, including managing calendars, scheduling meetings, and handling correspondence
• Organize company events: coordinate and organize meetings, conferences, and any necessary travel arrangements for staff (e.g. taxi’s) and maintaining the Company travel calendar
• Responsible for maintaining office supplies (to include office equipment, stationary, milk deliveries, kitchen supplies and toiletries), equipment, and facilities
• Management of meeting room bookings, liaising with all relevant parties to confirm any requirements (e.g. lunch or refreshments) and meeting room preparation

Impact/Influences:

• Department colleagues
• External business agents
• Project Teams
• External sub-contractors and Consultants

Qualifications:

• Excellent organisational and time management skills
• Strong interpersonal and communication skills
• Ability to maintain confidentiality and handle sensitive information
• Proactive and able to work independently with minimal supervision
• Ability to multitask and prioritise effectively in a fast-paced environment
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Proven experience in office management and HR support roles

To get started with your application please click "Apply on Company Website"

KalVista is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Important Notice to Third-Party Recruiters & Staffing Agencies:

The current job openings advertised on this website are for the sole purpose of candidates to apply directly. Unsolicited and anonymous CVs submitted in any manner to KalVista employees, including to employee personal e-mail accounts, are considered to be the property of KalVista and will not qualify for a fee to be paid. Referral fees will only be payable where KalVista has agreed with an agency to work on a specific appointment, and then only in conjunction with a fully-executed contract for service.

If any Agency representative contacts a KalVista Hiring Manager or company employee, other than a member of the KalVista Talent Acquisition team, to solicit an appointment to engage on a job opening, that Agency will not be considered for that specific job opening or future opportunities with KalVista.

Thank you for your understanding and cooperation.