ID 1971 - Discovery & Appraisal Officer

The Discovery and Appraisal team are responsible for the management of records within the Welsh Government, providing advice and ensuring that records are managed in compliance with legislation. Our team of information management experts and archivists is also responsible for the selection and appraisal of digital and paper records for transfer to the National Archives (TNA). We’re expanding the team and are seeking an additional Discovery & Appraisal Officer to focus on the selection and appraisal of records.
Working alongside the existing Discovery & Appraisal Officer, your main role will be the selection and appraisal of paper and digital historic records and subsequent transfer of the records to TNA. You’ll also be involved in compiling the annual Information Management Report, assisting with machinery of government change and other records retention projects., + Selection and appraisal of records for long-term preservation and liaison with The National Archives to arrange the records transfer.
+ Cataloguing and classification of paper and digital records in accordance with TNA standards.
+ Conducting sensitivity reviews and applying redaction in line with FOI, DPA & EIR exemptions.
+ Digital transfer of Welsh Government records.
+ Maintain guidance for transfer and retention processes.
+ Support records transfer as part of Machinery of Government change
+ Support e-discovery for court cases and public inquiries., This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Technical skills.
Welsh Government, like all other Government Departments use Success Profiles when we recruit. For each role we consider what you will need to demonstrate to be successful. This gives us the best possible chance of finding the right person for the job. It raises performance and improves diversity and inclusivity.
The selection process and stages are:

Number of Stages: 2 stage process
Stage 1 Application Form
Stage 2 Interview
Feedback will only be provided if you attend an interview or assessment.

Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements
This job is broadly open to the following groups:
+ UK nationals
+ nationals of the Republic of Ireland
+ nationals of Commonwealth countries who have the right to work in the UK
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
+ individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
+ Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)

The post offers the opportunity to develop your skills and professional experience in a challenging and fast-paced environment. You will work with a wide range of stakeholders internally and externally. You’ll develop a detailed knowledge of records management as well as an understanding of Welsh Government and the history of devolution.
Opportunities for training and CPD are available, and staff are encouraged to develop their professional skills and support the KIM profession in Welsh Government.
1. A reserve list may be held for this opportunity. Any candidate who is successful in being offered a reserve status, will remain on the reserve list for 12 months.
2. A presentation on Making Effective Decisions will be required at ‘interview. More information will be provided in the invitations to that stage.
3. The team is located across Wales. Whilst Welsh Government operates a hybrid working policy, the nature of this work will require office attendance in either Cardiff, Aberystwyth or Merthyr Tydfil at least three days a week.
4. Experience of working in records management, archives or libraries is essential. A degree or postgraduate qualification in information, records management, archives or a related discipline is desirable.
5. The post requires Security Check Clearance., + Making Effective Decisions
+ Changing and Improving
+ Delivering at Pace
+ Leadership

Technical skills
We'll assess you against these technical skills during the selection process:
+ Understands and can apply good records management practices and standards, including an understanding of relevant legislation.
+ Understands how to apply selection criteria to identify records for permanent preservation and the need for careful review when carrying out the appraisal and selection process (appraisal; cataloguing, sensitivity review; preparation for transfer)

All Welsh Government staff are members of the Civil Service, and as a result are eligible for:
+ Civil Service Pension Scheme
+ 31 days annual leave (pro-rated for part time)
+ training and development opportunities
+ Cycle2Work Scheme
+ Smart Working flexible working arrangement
+ Green Car Scheme (subject to availability)
If you are an active Civil Service Pension member you can continue your membership throughout your employment with us.