Information and Finance Co-ordinator

You will support the safe conduct of research in accordance with the Research Governance Framework, and for clinical trials in accordance with the International Conference on Harmonisation - Good Clinical Practice (ICH - GCP) guidelines and provide assurance that the rights, safety and well-being of trial participants are protected.
You will be responsible for the administration of the R&D database, Edge - this includes being responsible for the accuracy and maintenance of this database; developing the use of this database where required.
You will process R&D purchase orders, invoices and travel claims; tracking financial information and dealing with queries as they arise, To support the safe conduct of research in accordance with the Research Governance Framework, and for clinical trials in accordance with the International Conference on Harmonisation - Good Clinical Practice (ICH - GCP) guidelines and to provide assurance that the rights, safety and well-being of trial participants are protected.
To provide a comprehensive, efficient and effective administrative service to the Director of Research and Development, R&D Management Team and the Information and Finance Officer.
Responsible for the administration of the R&D database, Edge - this includes being responsible for the accuracy and maintenance of this database; developing the use of this database where required.
To process R&D purchase orders, invoices and travel claims; tracking financial information and dealing with queries as they arise

Working for our organisation
The Research and Development Department works to support the safe conduct of research in accordance with the Research Governance Framework and Good Clinical Practice guidelines.
We work across the organisation, supporting research in a variety of clinical specialties and departments.
We provide expertise from setting up studies to support, facilitate and provide guidance on the administration of the compliance and other related aspects of the clinical study., To maintain and update the Trusts Research Information Systems, namely Edge; including (but not limited to) entering new project information, updating records, running routine and ad hoc queries, preparation of standard, and ad hoc reports for internal and external purposes, and supporting development of the system where required.
Input and extraction of complex and detailed information into Edge from research protocols and study finance information, and analysis and validation of data.
To coordinate the initial registration of research projects in liaison with the R&D Management Team, supporting the ongoing monitoring and tracking of each research project through to completion in accordance with Trust Policies and Procedures.
To reconcile data received from external and internal bodies with the R&D database and follow up any queries
To compile and prepare management reports for members of the R&D Department on a regular and ad hoc basis
To facilitate the production and retrieval of information required for annual reporting processes
To be responsible for all relevant information being available for the completion of data returns to the National Research Networks etc.
To support the completion of returns as required by the Department of Health and Social Care, or NIHR etc; and to follow up any queries arising from the returns.
Ensures research financial information is processed in accordance with research procedures in order to provide information to the finance team, Information and Finance Officer and R&D Director; through completion of own work and through the coordination of the work of R&D Administrator.
Inputs research finance information into Edge- identifying discrepancies and raising queries with relevant personnel.
To initiate and maintain a rolling programme of Edge audits (housekeeping reviews) on behalf of the Trust in accordance with internal/external reporting requirements.
Organise accurate record keeping with regards to archiving of research studies; and assisting with maintenance of effective filing & retrieval systems with archiving of this information/ data (hard and electronic)
Organise and disseminate newsletters and other literature and information as appropriate.
To oversee work undertaken by other staff on behalf of the R&D Office.
To manage recording of sick leave, annual leave and department time sheets as appropriate.
Undertake and deal with R&D correspondence including copy of reports, arranging meetings, including fixing dates, venues, preparing agendas and arranging refreshments, taking minutes, typing and preparing grant applications, study proposals, SOPs and manuscripts for publication.
To provide a comprehensive, efficient and effective administrative service to the Director of Research and Development, R&D Management Team and the Information and Finance Officer. To organise effectively the R&D Departmental office, dealing with telephone enquires taking messages or redirecting as appropriate
Undertake basic clerical duties such as typing, photocopying etc.
Arranging appointments, meetings and maintaining diaries for the R&D Management team.
To book travel and accommodation for R&D staff and book venues and arrange catering for R&D meetings, conferences, seminars and courses as required
Assist Information & Finance Officer, R&D Manager and Director with day to day management of the Trust's research portfolio and production of project summaries for R&D meetings as and when required.
To maintain R&D controlled documents (SOP's, policies, procedures and guidelines) in line with the UK Policy Framework for Health and Social Care Research and other regulatory requirements
To support the Information & Finance Officer and R&D Management Team with the development and maintenance of the Trust R&D web page (Intranet & Internet).
To liaise with HRA / REC administrators, other host organisations, sponsors and researchers as appropriate and obtain any documents a required for the research governance process.
To coordinate and organise R&D publicity events, training days, courses, workshops, seminars and conferences
To keep him/herself informed about developments and best practices in his/her areas of activity and to apply such information to the benefit of the Service as appropriate.
Undertake all aspects of work to a high standard of quality and presentation.
Participate in flexible working arrangements to ensure that the needs of the R&D Department are met.
Undertake any other duties at a level consistent with the grade of post, as delegated by the R&D Management Team and Information and Finance Officer
You will be joining the organisation at an exciting time. As the first fully integrated care organisation in England, we are working to improve the way we deliver safe, high-quality health and social care. We have a positive and vibrant working atmosphere, we are proud of our investment in our staff both in terms of developing potential career skills and valuing people.
If you provide support to a family member or friend with health or care needs, we aim to be a Carer-friendly employer. We have a 'Staff Carers' policy which includes flexible working where possible and a Carer's Passport scheme that links you into support and discounts.
IMPORTANT INFORMATION
+ We reserve the right to close vacancies early if we receive a high volume of applications. Please apply promptly
+ Please read the job description and tailor your application to reflect the role
+ Correspondence will be via Trac, text and email. Please check your email and Trac account regularly.
+ Applicants with no previous NHS experience will ordinarily be appointed to the minimum of the band
+ If you have not received an invitation to interview within 28 days of the closing date, please assume that your application has been unsuccessful on this occasion
+ It is your responsibility to assist us in the timely receipt of appropriate references
The Trust is committed to preventing discrimination, valuing diversity and achieving equality of opportunity. No person (staff, patient or public) will receive less favourable treatment on the grounds of the nine protected characteristics as governed by the Equality Act 2010. If you require support you can obtain this from our Equality Business Forum which has representatives from all protected groups.

We are looking for someone with excellent organisational, administrative and communication skills.
Are you a dynamic, hardworking person who is highly motivated and passionate about research?