Job Details HR Administrator Early Careers Development R25454

Dynamic (hybrid) working: Typically for this role you will work where most effective for the role, Stevenage Site Based but can work from home attending Stevenage and other sites/ locations in the UK as required by the role. There will be a requirement to be on site at Stevenage if required to cover for the L & D Administrator for holiday / other absence., Due to the ongoing growth of our business, we are seeking an enthusiastic Early Careers/Apprenticeship Administrator or HR Administrator to join our Early Careers Development team in our multi-national defence systems business. Reporting to the HR Manager for the Early Careers Programmes, this person will work in our Early Careers Development Team to professionally represent MBDA and the Early Careers Development Programmes internally and externally as required by the role.:- The opportunity:

• Work or own key projects for the Early Careers team
• Co-ordinate, plan arrange the Early Careers Development Core Programmes including engagement with External Partners and MBDA stakeholders to ensure the planning and successful delivery of the ECP Core Development Programmes.
• Engagement with external partners and MBDA stakeholders to ensure the planning and successful delivery of the ECP core development programmes
• Manage/ order the required kit & equipment for the ECP Core Programmes
• Ensuring the training system is updated with relevant course bookings and attendance and maintain the ECP programme tracker as required
• Deployment, Tracking and processing of cost activity relating to the ECP Development annual cost budget
• Manage and track payments to suppliers for timely payment, budget purposes/year end accruals. & administering Donation and Sponsorship applications for ECP team.
• Set up and maintain Apprentice Levy records on HMG account. Ensure records are maintained accurately in conjunction with the Training Providers and ensure the available Levy pot is up to date
• Management of day to day queries into the ECP Development Team as required
• Working with the aligned HRA & ECP Placement to maintain ECP intranet pages, CSN pages & collaterals. Posting on the CSN's as required
• Identify and implement improvements to processes and procedures within area of responsibility
• Ensures payment of agreed allowances for ECP's on External or Secondments and other ECP payroll activity each month.
• Support & provide guidance to the ECP Development placement, ECP CSR Cohorts , ECP Project teams as required
• Reviewing and/or producing ECP Awards submissions
• Support the Investors for People activity as required for our annual and 3 year reviews plus other accreditations
• Ensure Security Induction, Security and Defence and Refresher training is completed by all UK employees as required. Maintain and update records and escalate issues to Security team where required.
• Carry out administrative activities to facilitate the smooth provision of HR services to our customers.
• Prioritise own workload in order to meet deadlines without compromising quality standards and check own work for accuracy and completeness
• Support the wider L&D team with queries, general administration and invoicing as required.
• Take responsibility for any L&D related queries made by telephone and ensure customers receive satisfactory responses at all times in the absence of the L & D Administrator
• Provide absence cover for the L&D administrator as required
What's in it for you?
• The opportunity to make a real difference to individuals and to the wider business, by helping the ECP Development Team to develop employees who will be the future of the Company in a company that has Early Careers as a key part of its Talent Strategy
• The chance to work on and enhance our award- winning & market leading early careers programmes
• The chance to work in a passionate, enthusiastic and caring team which is heavily involved in supporting and driving change in the business
• The opportunity to develop some close working relationships with key suppliers and learning partners
• The chance to become part of a company which is in the forefront of thinking about how to utilise Early Careers to best advantage, Employees receive 25 days of paid annual leave per calendar year, in addition to all statutory and public holidays., We trust our people to agree, within their teams, where and when they can be most effective. Our Dynamic Working policies allow individuals great levels of flexibility around the hours they work and where they work. Depending on your role and function, this may include options for paid overtime, dynamic leave (time in lieu) and more., Our MBDA Retirement Savings Plan is a 'Defined Contribution' plan in the Mercer Master Trust, administered by Scottish Widows. The standard contributions are 4% of an employee's base salary and 6% employer contributions. You can increase both employee and employer contributions by up to 2%.
Financial Awareness - Employees have access to free financial webinars hosted throughout the year, along with access to a financial education website which provides plenty of useful hints, tips and guidance on managing financial wellness. Share Incentive Plan - Acquire shares in our UK Shareholder, BAE Systems PLC, the scheme is tax efficient on shares purchased. Mortgage Advice - As part of our financial wellbeing initiative employees can access free of charge mortgage advice and webinars. Season Ticket Loan - Employees can borrow the value of public transport season ticket for bus or train journeys to and from work and spread the cost over 12 months. Critical Illness - To help reduce the financial impact after being diagnosed with a critical illness, employees receive a tax-free lump sum payment that can be used for any purpose including covering medical expenses, adjustments to lifestyle and more., Employee Assistance Programme - The Employee Assistance Programme is free, independent, confidential and is available 24 hours a day/365 days a year. Employees have access to short-term counselling (which includes up to 8 structured face to face, telephone or virtual sessions). Voluntary Private Medical Insurance - Private Medical Insurance offers three healthcare plans to suit your individual requirements for you and your family. Funded Private Medical Insurance - Eligible employees (Grade C & Above) are enrolled as standard into the company funded Private Medical Insurance benefit. Dental Insurance - The Dental Insurance benefit provides the option to claim cash back on everyday dental expenses such as, minor treatments, routine examinations, restorative treatment and more. There are six levels of cover available, with each level providing increased claim limits. Healthcare Cash Plan - The Healthcare Cash Plan benefit provides the option to claim cash back on everyday healthcare expenses such as optical, dental, health and wellbeing and more. There are six levels of cover available, with each level providing increased claim limits. Healthcare and Leisure - The Healthcare and Leisure benefit provides the option to claim cash back on everyday healthcare expenses such as medical fees, dentist fees, opticians and also provides access to special deals and concessions on sporting and recreational facilities.


• Experience of working in a fast paced, busy multi-site team, managing multiple priorities
• Strong proven administrative skills in a previous similar role, preferably with Early Careers programme exposure
• L&D / Early Careers / Apprenticeship / HR / Engineering or Technical experience desired
• You will be a clear and credible communicator, trustworthy with the ability to maintain confidentiality and a passionate advocate for Early Careers Programmes
• You will be proactive and resilient, with the initiative and real drive to achieve results
• You will be thorough and well-organised with the ability to think and plan ahead in a very busy and changing environment that loves acronyms!
• You will build strong working relationships with colleagues, customers and suppliers and will be an ambassador for the team, Learning & Development, Early Careers, the HR function & MBDA
• You will be aware of your own impact on others, confident using a variety of influencing styles, and will be comfortable communicating with others at all levels of the organisation.
• You will be able to work flexibly as some travel to Bristol or Bolton and other locations will occasionally be required
  
  MBDA is a leading defence organisation. We are proud of the role we play in supporting the Armed Forces who protect our nations. We partner with governments to work together towards a common goal, defending our freedom.
We are proud of our employee-led networks, examples include: Gender Equality, Pride, Menopause Matters, Parents and Carers, Armed Forces, Ethnic Diversity, Neurodiversity and more… We recognise that everyone is unique, and we encourage you to speak to us should you require any advice, support or adjustments throughout our recruitment process., Healthworks Gym Membership - The Healthworks on-site gym at our Stevenage site offers a range of facilities and equipment, alongside a variety of classes available during the week. Annual Gym Membership - Take advantage of discounted membership at over 3,600 of the UK's leading gym chains, leisure centres, hotel health clubs, independent gyms, boot camps and yoga studios. The Club -The Club provides a fantastic opportunity to enjoy great social activities - from theatre trips, days out, to sporting activities., We're proud to be a nationally recognised employer at MBDA. We have received a range of employer awards including Glassdoor Best Places to Work 2022; Gold awards from Investors in People, the 5% Club, and Armed Forces Covenant. We are also currently ranked #1 in the UK's Best Big Companies to Work For 2022 league table, as well as #1 for Manufacturing.

This increases to 26 days after 10 years of service and 27 days after 30 years. You can enjoy more time off by purchasing up to an additional five days holiday through payroll., We recognise that having or adopting a child is a significant life event for our employees and as a family friendly employer we offer a range of enhanced family leave provisions to support employees before, during and after a period of leave. Our enhanced parental leave offers up to 26 weeks for maternity, adoption and shared parental leave. Enhancements are available for paternity leave, neonatal leave and fertility testing and treatments. We also offer 2 weeks enhanced pay for paternity leave, and neonatal care leave for up to 12 weeks where a period of extended hospital care is required after birth. Employees also have access to support whilst undergoing fertility testing and treatments.Lifestyle - Discounts & VouchersLifestyle - Discounts & Vouchers Discounts - The Discounts platform includes a great range of features such as: discounts, instant vouchers, reloadable cards, easy saver cards, cashback, mobile app and Wellbeing Centre. Costco - Permanent employees of MBDA qualify for Costco's individual membership. Technology Vouchers - Purchase the latest gadgets and white goods up to the value of £2,500 and spread the cost over 12 months. Charity Donations - Donate up to five charities each month, with full tax relief on all donations. MyCar Scheme - The MBDA MyCar Scheme offers employees the opportunity to access up to two new vehicles via a salary sacrifice arrangement including an all-inclusive package. Holiday Purchase - Purchase up to 5 days' extra holiday whilst making tax and National Insurance savings, spreading the cost over 12 months., Development of our people is of vital importance to us at MBDA, which is why we ensure everyone has access to the teams, tools and resources needed to achieve their goals. This includes our dedicated in-house Learning & Development team, our Apprenticeship programmes, a variety of online learning platforms, and much more. We encourage new learning and will provide up to £150 in financial support per year if you wish to participate in further study in your own time. If you lead a team, or hope to do so in the future, we offer a range of management training opportunities, with paths designed for people of all experience levels.Dynamic Working We want our people to work when and where they feel they can be most effective. For most of our employees, we have a flexi-time scheme that allows you to choose, within certain parameters, when you start and finish each day and how you can use time you have accrued. For roles that do not have to be based on one of our sites full-time, you will have opportunities to work from home as part of your agreed Dynamic Working arrangement. If you have worked the time, you are also able to accrue and take up to 15 days of Flexi-leave per annum, in addition to the 25 days of annual leave provided and bank holidays.Security Clearance All employees at MBDA are required to hold UK Security or BPSS Clearance.