Laboratory Administrator

£29114

Oxford University Hospitals NHS Foundation Trust, Sandhills, Oxford

Full time
Permanent
Onsite working

Posted 6 days ago, 15 Dec | Get your application in now to be included in the first week's applications.

Closing date: Closing date not specified

job Ref: 179c8f1a91f6439f9ae5e904c1ec3f5b

Oxford University Hospitals NHS Foundation Trust

Full Job Description

The Clinical Biochemistry Department is based across 3 laboratories at the John Radcliffe and Churchill Hospitals in Oxford and the Horton Hospital in Banbury. It provides services to the Oxford University Hospitals NHSFT, primary care, South 4 Pathology Partnership, other NHS providers, private care, and research trials. The department is open 24/7 on the John Radcliffe and Horton sites. The laboratory service includes Core Automated Biochemistry, Specialist Manual and HPLC, Screening (both antenatal and neonatal) and Point of Care. The post is full time, average working hours 37.5 hours per week supporting a 24/7 service., The post holder will be responsible for the administration service for the Clinical Biochemistry department. This will include being a designated contact for external visitors, service users and team or service queries. To provide a high quality, comprehensive and professional secretarial service to support the Laboratory Manager and the Clinical Lead. The role will include producing invoices, data entry and review, referral reporting, letter, and document preparation., · The post holder has responsibility for assisting with the provision of a professional, comprehensive and efficient administrative service. This will be through the delivery of a comprehensive administrative service to a specialty team. · To be the designated point of contact for visitors to the department, team queries and to escalate to relevant staff.

To provide a high quality, comprehensive and professional secretarial service to support the Consultant Chemical Pathologist and other medical staff in the department, the Laboratory Manager and Scientific staff within the department and to deputise for other staff as appropriate.
The post holder is required to liaise with hospital clinicians, GPs, other healthcare professionals and external agencies in line with departmental policies.
The post holder will also be required to understand the principles of Specimen Reception, sample data entry, sample preparation and workflow of referral samples., Be fully conversant with relevant departmental policies and Standard Operating Procedures, ensuring compliance with United Kingdom Accreditation Standards (UKAS).
To be fully conversant with Microsoft Word, Excel, PowerPoint, MS Forms and other software to prepare, as required departmental documents, letters and reports, including from audio or handwritten manuscript.
To produce Excel spread sheets collating departmental information and records.
To produce monthly workload data and dashboard, showing key performance indicators.
Produce monthly invoices and liaising with the relevant finance teams, including private patient billing.
Verify external invoices from referral centres.
Deal with visitors to the laboratory and members of the public in a receptionist function.
Provide eRostering support for the department, including roster production, annual leave calculations, Payroll preparation for authorisation.
Be proactive in supporting laboratory manager / laboratory senior staff and consultants for relevant committees and meetings as necessary through pre-meeting data gathering/preparing records, agendas, minutes and presentations and post-meeting minute's preparation and dissemination.
Liaise with transport and courier services, ensuring despatch of Biological samples complies with current local and national guidelines for transport of dangerous/infectious material.
Input results from referral laboratories. This includes receiving verbal reports via telephone requiring complete accuracy and attention to detail.
Monitor turnaround times for referred tests and be responsible for following up outstanding results.
Monitor and order and be responsible for stationary stock management for the department, including completing annual stock takes.
Locate and retrieve patient results for medico-legal when required.
Input and recovery of data from laboratory computer system which will include laboratory requests, reports, data production for invoicing.
Booking rooms for meetings and seminars for medical staff, laboratory manager and biomedical scientific staff
Ensure office equipment is in full working order and liaise with service engineers when appropriate.
Ensure data backup of IT systems used by the post holder.
Be aware of the inherent hazards of the work and always take appropriate precautions, reporting to the Head BMS or Safety Officer an accident or potential hazard.
Provide training, support, and assistance to other members of the Clincal Biochemistry staff.
Work with support staff to ensure that an efficient and cohesive office and support service is always maintained. This may involve some element of cross cover during periods of sickness and leave within the team, to include:

5 GCSE, incl. English and maths (minimum grades C or 4)
BTEC Level 3 Business Administrator or equivalence
Competence in use of various computer software packages including Word, Excel
OCR / RSA Level 3
Use of Hospital IT systems, EPR, ICE, LIMS, Oracle, Health Roster, GoodShape, Proven experience within an administrative role
Knowledge of medical and/or laboratory terminology
Knowledge of Confidentiality and the Data Protection Act
Knowledge of Health and Safety within a clinical laboratory environment

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.