Land Based Activities - Facilities and Services Unit Manager (FSUM): Farm Manger - HMP East Sutton Park

The job holder will be responsible for a range of activities within the Land Based Activities - Farm function; staffing numbers will vary depending on the size of the establishment and the nature of work undertaken. The job holder will be implementing national policies to suit local needs within the function and will contribute to revisions of local policies and procedures.

This is a non-operational job with line management responsibilities.

Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

• Responsible for machinery, tools and equipment in the function, ensuring they are maintained in accordance with the manufacturers' service schedules, and that they conform to Statutory Safety Inspections and Provision and Use of Work Equipment Regulations.


• Responsible for the welfare of animals; has the authority to call out the vet on animal welfare grounds and to have any animal put down.


• Responsible for ensuring compliance with animal welfare regulations and all statutory requirements.


• Act as first point of contact with any outside agencies on animal welfare issues Responsible for livestock movement book, ensuring it is fully updated for the Department for Environment, Food and Rural Affairs (DEFRA) unannounced inspections.


• Responsible for the efficient and economical use of transport within work area.


• Responsible for preparation of quotations for external companies for potential products to be sold.


• Responsible for reviewing land based policy annually.


• Responsible for supervising the movement of prisoners to and from work.


• Ensure crops produced are fit for purpose liaising with wholesalers to get the best price for the crop.


• Responsible for monitoring performance of suppliers against Service Level Agreement (SLA) to ensure that contracts are running to time, cost, quality and contractual requirements for Industry providers operating within the establishment.


• Responsible for delivering the strategy to meet National Vocational Qualifications (NVQ) requirements; ensure managed activities offer appropriate employment and skills development to prisoners and accreditation and NVQs or equivalent where appropriate. Link into other learning and development opportunities within the establishment.


• Responsible for managing the income generation targets and standards within the work area, verifying and signing off documentation as appropriate.


• Responsible for ensuring all materials are ordered, received, logged, stored and utilised and disposed of appropriately within the areas of activity managed.


• Responsible for advising Senior Management Team (SMT) on land based related areas.


• Responsible for ensuring prisoners are appropriately supervised, inducted, trained and deployed and paid within the industries and that discipline, safer custody and Health and Safety practices are maintained at all times.


• Responsible for livestock movement book ensuring it is fully updated for the Department for Environment, Food and Rural Affairs (DEFRA) unannounced inspections.


Undertake other management tasks including:

• Contribute to the preparation of Her Majesty's Inspectorate of Prisons (HMIP) visits.


• Responsible for the management of staff within their area. This includes staff performance, development and annual appraisal through to sickness absence management.


• Responsible for the achievement of qualitative and quantitative standards including verifying and signing off documentation as appropriate.


• Contribute to the delivery of financial planning required to underpin the business plan and proposals for the allocation of establishment budgets to meet the business vision, strategy and targets.


• Contribute to the implementation of the delivery of the strategy and business plan for their function.


• Manage the compilation and achievement of any performance improvement programmes, reporting on progress regularly as appropriate.


• Ensure that the function produces and analyses audit and establishment performance management information, identifying variances and identifying areas requiring improvements.


• Ensure adequate performance management/audit controls are in place and that the function produces and analyses relevant performance data and takes corrective action where needed.


• Contribute to the establishment's overall achievement of Service Delivery Indicators and standards.


• Contribute to the development and delivery of the medium-to-long term strategic and business plan for the establishment.


• Attend relevant boards/meetings and actively contribute either as chair or team member.


• Ensure the work areas and associated activities comply with Health and Safety legislation.


• Responsible for ensuring litigation claims relevant to work area have been dealt with in accordance with policy.


• Provide information/data for requests for information within agreed timescales.


• Contribute to the preparation of the establishment contingency and emergency plans and ensure implementation when required.


• Identify and resource pest control issues.


• Responsible for incident management documentation and logging onto the Incident Reporting System.


• Update computer systems when required and prioritise activities in-line with local procedures, ensuring workload/regime is delivered escalating issues to the Site Manager when required.


• Ensure allocated Planned Maintenance and small repairs are carried out, undertaking service requests raised on the computer aided facilities management system.


• Act as a technical advisor when required, advising on regulations.


• Maintain regular communications via radio net in accordance with Local Security Strategy (LSS).


• Responsible for tools and plant machinery, carrying out checks at regular intervals and completing relevant documentation in accordance with Local Security Strategy (LSS) and National Security Framework (NSF).


• Comply with Health and Safety policies, procedures and legislation to ensure statutory and mandatory compliance.


• Drive estates vehicles and operate plant equipment.


• Operate within command mode in line with local contingency plans.


• Undertake incidental and emergency or urgent tasks and assignments as per Service Delivery Agreement timescales in a safe manner.


• Contribute to prisoner reports including parole and sentence planning.


The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the job holder.

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.

Behaviours

• Working Together


• Managing a Quality Service


• Communicating and Influencing


• Leadership


Technical requirements

Must hold Institute of Occupational Safety and Health (IOSH) Managing Safely Certificate.

Internal applicants

All newly promoted staff to the following Band 6 first line manager roles (Activities Unit Manager, Facilities and Services Unit Manager, Facilities and Services Business Manager, Programme Manager, Specialist Treatment Manager or Equality Advisor) in Establishments will be expected to complete the New Manager Programme on Civil Service Learning within three years of promotion.

Staff that have mapped or re-graded to Band 6 who have previously worked at an equivalent level will not be required to undertake the qualification.

External applicants

All external staff joining as a Band 6 Activities Unit Manager, Facilities and Services Unit Manager, Facilities and Services Business Manager, Programme Manager, Specialist Treatment Manager or Equality Advisor in an Establishment will be expected to complete the New Manager Programme on Civil Service Learning within three years, The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone's circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ's terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

Standard full time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the HMPPS' Flexible Working policy.

If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff.

The Loan/Secondment is subject to the approval of the selected candidate's Business Unit, which should be obtained before confirmation of appointment., Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.
if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance
Supporting document 1
Band-6-FSUM-Land-Based-Activities-Farm-JD418-v8.0 (2).pdf - 233KB Opens in a new window

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage., The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.

At least a level 2 qualification in either Horticulture or Agriculture., Working Together - 500 word limit
Managing a Quality Service - 500 word limit
Communicating and Influencing - 500 word limit
Leadership - 500 word limit, Managing a Quality Service
Communicating and Influencing
Leadership
Technical Skills
Knowledge of ISO 9001 and the Health and Safety Act.
Knowledge of sustainable farming.
Knowledge of the livestock movement book ensuring it is fully updated for the Department of Environment, Food and Rural Affairs (DEFRA) and any unannounced inspections.
Knowledge of the range of Vocational Courses available in both Agriculture and Horticulture.
Strengths may also be assessed at interview but these are not shared in advance.
Any candidate who has been assessed as being appointable to the role they applied for may be offered a similar, lower grade role, if one is available. Furthermore, any candidate who has just missed meeting the criteria for a particular role, may be appointed to a similar role at a lower grade if such a role is available, and if they have been assessed as meeting the criteria for the lower grade role. These appointments will also be made in merit order.

The Farm and Gardens at East Sutton Park are spread out over 84 acres of land comprising of grazing, forestry and a lake. We breed and produce pigs and also house a small herd of cows and sheep all of which are used for consumption. We have a range of Glasshouses and Polytunnels and produce a range of vegetables all year round. We supply both the internal prison market and the local community through our onsite Farm Shop. We house our own butchery within the farm.

This role requires regularly working unpredictable and unsocial hours and be on call to attend their place of work at anytime. A 17% payment will be paid in addition to your basic pay to recognise this. Unsocial hours are those hours outside 0700 - 1900hrs Monday to Friday and include working evenings, nights, weekends and Bank/Public holidays.
The job holder must be able to fulfil all spoken aspects of the role with confidence in English or (when specified in Wales) Welsh.
Allowance Details

Required Hours Allowance

This role requires regularly working unpredictable and unsocial hours and be on call to attend their place of work at anytime. A 20% payment will be paid in addition to your basic pay to recognise this. Unsocial hours are those hours outside 0700 - 1900hrs Monday to Friday and include working evening, nights, weekends and Bank / Public holidays.

Pay range without allowance: £34,862 to £40,494 this increases to £41,834 to £48,113 when including the 20% unsocial hours., Annual Leave

-The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days, this will continue to be the case.

Bank, Public and Privilege Holidays

-You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment

Pension

-The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.

Work Life Balance

HM Prison & Probation Service (HMPPS) is keen to encourage alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so. HMPPS offers flexible working subject to completion of a satisfactory probationary period and NVQ

Season Ticket Advance

-After two months' service, you'll be eligible to apply for a season ticket advance to purchase a quarterly or longer-period season ticket for travel between home and your place of work

Childcare Vouchers

For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers

Training

HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes

-There are opportunities to access promotion programmes and HMPPS provides a variety of training appropriate to individual posts

-All staff receive security and diversity training and an individual induction programme into their new roles

Eligibility

-All candidates are subject to security and identity checks prior to taking up post

-All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS

-All staff are required to declare whether they are a member of a group or organisation which the HMPPS considers to be racist

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

• To Shared Service Connected Ltd (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com);


• To Ministry of Justice Resourcing team (resourcing-management-office@justice.gov.uk);


• To the Civil Service Commission (details available here)


As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

For more information on applying for a role as a candidate with a disability or long-term condition, please see our Disability Confident Scheme Frequently Asked Questions webpage.

Diversity & Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy.
Interview dates
To be confirmed
Closing Date