Leasehold Property Manager

For jobs located in Wales, the ability to speak Welsh is desirable.,

• Aligning with DWP's leasehold responsibilities, you will work with the Senior or Lead Leasehold Property Manager to deliver property transactions required to deliver strategic change eg: acquisitions and disposals, lease regears and landlords' consents
• Lease event management and assurance of proposals eg rent reviews & lease renewals
• Day to day estate management duties to ensure compliance with lease obligations
• Being the lead key contact for a range of general day to day estate management and project-based work across the property portfolio
• Working with specialist suppliers including legal and estate management firms to deliver transactions and lease acquisitions and divestments, licenses to alter, wayleaves, dilapidation settlements, rent reviews and litigation
• Supporting the Senior or Lead Leasehold Property Manager in giving assurance on financial matters and data and assisting them to provide accurate annual and monthly financial forecasts for your region or portfolio
• Assurance of transactions within delegated financial responsibility
• Management of supplier Business Rates proposals, giving assurance on settlements and costs where appropriate
• Assurance audit role for supplier data ensuring their outputs and reports are of appropriate quality and accurate
• Providing development and leadership for your team, embedding new ways of working and fostering a culture of 'One Team' that includes supplier partners and wider teams in DWP Estates, role modelling the civil service behaviours.
• Data analysis and reviews of critical lease events, ensuring that supplier partners are instructed at the appropriate time.
• Reviewing recommendations from 3rd party suppliers and challenging them as appropriate, to ensure value for money and drive efficiencies across the estate
• Negotiating, establishing and processing inter- government tenancy agreements with Other Government Departments
• Recording, monitoring, data analysis, assurance and audit of business-critical data using excel trackers and online filing systems
• Ensuring consistency in approach and continuous improvement throughout the extended team by regularly reviewing methodology, process and approach, identifying lessons learned and sharing knowledge as required
• Ensure colleagues and stakeholders have a clear understanding of objectives, activities and timeframes across all lease management and approval process
• Understand the strategic drivers of estates and ensure all property occupation agreements and requirements are set out in alignment with the estates property strategy
• Support the preparation of business cases by providing relevant information to be included within the case papers
  
  From the design and development of policies to the delivery of services supporting work, welfare, pensions and child maintenance, DWP is the Government's largest department.
People are at the very heart of what we do. We ensure disabled people can live more independent lives; help tackle poverty and homelessness; provide a financial foundation for a secure old age; and support families ensuring children can fulfil their potential. DWP has the largest commercial estate in government and our team is committed to being smaller, greener and better - helping people to work, grow and thrive. Our estate provides accommodation for colleagues who support millions of daily customer interactions in Jobcentres and Health Assessment centres, back of house offices delivering frontline services and hub sites housing expert functions such as Policy, Finance, Digital and HR. The DWP Estates function ensures the smooth and efficient operation of this network on a day-to-day basis. We manage a private sector supply chain that delivers essential services such as security guarding, maintenance, property and leasehold, construction, cleaning and facilities management. Many of these services are business critical and we cannot safely open our offices without them. Our ambitions are to:
• Transition to a smaller, more affordable, and adaptable estate
• Invest in improving DWP's buildings and infrastructure, conducted mainly through an extensive programme of planned replacement works
• Meet our agreed Government Greening Commitments - creating a culture where sustainability is embedded
• Expertly deliver cost effective services
• Create a professional working culture that is best in class across the Government Property world
As a Leasehold Property Manager you will be a key member of the Leasehold Team during this exciting time when DWP is modernising and investing in its estate. We have an ambitious programme of work to deliver over the next few years, including high volumes of lease acquisitions, divestments, regears and landlord consents, on top of the day-to-day work of managing the largest estate in Government. Working to a Senior or Lead Leasehold Property Manager, and deputising as necessary, you will manage a regional portfolio and be responsible for instructing and managing our expert suppliers (property consultants and solicitors) to obtain efficient delivery of property transactions. You will also have line management responsibility, and you will be given the opportunity to work with the Senior and Lead Leasehold Property Managers on specific projects.