Legal EA

£50000

The Institute of Legal Secretaries & PAs, City of Westminster

Full time
Temporary
Onsite working

Posted 2 weeks ago, 5 Dec | Get your application in now before you miss out!

Closing date: Closing date not specified

job Ref: 01a3e1b1f95a420894c60a21b7bb798a

The Institute of Legal Secretaries & PAs

Full Job Description

Using initiative to support with the smooth running of their department's administration, including organising departmental meetings, appraisal review meetings
Using initiative to plan HoD's time to include being proactive and thinking ahead in line with the competing demands of the HoD
Highly proactive and efficient diary management, including the organisation of internal and external meetings; conferences; client lunches and social events; travel and logistics for diary commitments (UK and overseas)
Highly proactive and efficient email management of inbox, including reviewing of all emails, highlighting of important emails, filing and deleting of emails
Preparation of documents and reports for all management, departmental and other relevant meetings, including the collation and distribution of agendas, reports and minutes, tracking actions to chase as appropriate to ensure movement / completion
Client matter administration, including client on-boarding; AML processes; creation of client engagement agreements
Highly proactive and efficient assistance with the billing process
Assist with personal adhoc admin support, e.g. diary, travel, logistic

Trustworthy and able to handle confidential information / sensitive situations discreetly
Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint
Knowledge of law firm financial systems and billing arrangements
Accurate typing speed of at least 60 words per minute
Excellent telephone manner and competent knowledge of telephone system
Excellent communication, organisational and team skills, unflappable
Excellent attention to detail
Flexible and dependable, able to take the initiative
Able to remain calm under pressure and work to tight deadlines
Conscientious, approachable and enthusiastic
Able to quickly build confidence, respect and trust with others
Have a positive attitude to daily tasks and have a solutions focussed working method
Good team player, one able to understand and live the core values of the firm

Wise May Ltd

Discretionary bonus scheme
Well being Wednesdays
Sports and Social clubs
Volunteering days
Subsidised restaurant on site
25 days annual leave
Life insurance
Law Care
Enhanced Statutory Maternity, Paternity, Shared Parental & Adoption pay.

Legal EA

Full Job Description

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