Legal Operations Service Manager UK Covid19 Inquiry Team

The Legal Operations team sits within the PRAL (Policy, Research & Analysis and Legal Operations) directorate. We are a small core team within the Inquiry and act as the main conduit between the Inquiry Secretariat and the Legal Team. The Legal Operations team has three main functions:
+ Support and deliver the Inquiry's public hearings programme including witness arrangements and hearing room management.
+ Provide practical and administrative support to the Inquiry's legal team.
+ Management of the Inquiry's legal budget lines including processing fee notes and tracking spend against forecast.
Roles and Responsibilities:
As a Legal Operations Service Manager, you will be responsible for the Inquiry’s relationship with the Legal team including maintaining the existing support provision and reviewing what extra we can do to support the lawyers working on the Inquiry. This includes the support and guidance the Legal Operations team provides on Section 40 of the Inquiries Act. There will be line management responsibility for up to 2 HEOs and countersigning line management for up to 3 EOs. Working to the Deputy Head of Legal Operations, the jobholder’s responsibilities will include (but are not limited to):
+ Day to day responsibility of the Legal Operations support provision to the Inquiry Legal Team including chairing hearing delivery groups, facilitating King’s Counsel meetings and coordinating Counsel recruitment.
+ Maintaining a high standard of section 40 support to the solicitor’s and cost lawyer teams including coordinating award periods, working with Private Office and SLT to seek approvals.
+ Working with the Legal Operations Finance lead and Inquiry finance team to provide financial figures including updated forecasts, monthly spend and budget requests.
+ Deputising for the Deputy Head of Legal Operations.
+ Supporting recruitment of the team.
+ Line management., We'll assess you against these behaviours during the selection process:
+ Making Effective Decisions
+ Managing a Quality Service
+ Delivering at Pace
+ Communicating and Influencing
We only ask for evidence of these behaviours on your application form:
+ Managing a Quality Service, + A CV setting out your career history, with key responsibilities and achievements. Please ensure you provide employment history that relates to the essential and desirable criteria, and that any gaps in employment history within the last 2 years are explained. The CV should not exceed more than 2 x A4 pages.
+ A Statement of Suitability (500 words) explaining how you consider your personal skills, qualities and experience provide evidence of your suitability for the role in reference to the essential requirements highlighted. You may also choose to reference the desirable skills listed.
+ A 250 word behaviour statement for Managing a Quality Service.
Should a large number of applications be received, an initial sift may be conducted using the Statement of Suitability. Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to assessment/interview.
Selection process
If you are successful in securing an interview you will be asked questions on the behaviours listed within the advert and on strengths.
Expected timeline (subject to change)
Expected sift date – TBC
Expected interview date/s – TBC
Interview location - In person - location to be confirmed
Reasonable adjustments
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
Contact Government Recruitment Service via cabinetofficerecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.
Complete the ‘Assistance required’ section in the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.
Further information
Please note that this role requires CTC clearance, which would normally need 3 years UK residency prior to commencing. This is not an absolute requirement, but supplementary checks may be needed where individuals have not lived in the UK for that period. This may mean your security clearance (and therefore your appointment) will take longer or, in some cases, not be possible.
For further information on National Security Vetting please visit the following page https://www.gov.uk/government/publications/demystifying-vetting
Please be aware the levels of national security clearance are changing which may impact on the level needed for this role by the time of appointment. All efforts will be made to keep candidates informed of any changes and what that will mean in terms of vetting criteria. For more information please See our vetting charter
Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.
A reserve list may be held for a period of 12 months from which further appointments can be made.
Any move to Cabinet Office from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
If successful and transferring from another Government Department a criminal record check may be carried out.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf.
However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.
New entrants are expected to join on the minimum of the pay band.
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
Feedback will only be provided if you attend an interview or assessment.

Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements
This job is broadly open to the following groups:
+ UK nationals
+ nationals of the Republic of Ireland
+ nationals of Commonwealth countries who have the right to work in the UK
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
+ individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
+ Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)

Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

+ The successful candidate will be flexible and adaptable, with the ability and willingness to work at pace.
+ They will be comfortable working with staff at senior levels and from a range of different professional backgrounds.
+ You will have excellent prioritisation skills, with the ability to balance immediate day-to-day challenges alongside ongoing deadlines.
+ Proven ability to exercise judgement and discretion to resolve issues in a timely manner.
Desirable Skills:
+ Previous experience of working with barristers or solicitors and their clerks is an advantage but is not essential.
+ Knowledge of Section 40 of the Inquiries act is an advantage but not essential.
+ Experience of using a google platform, in particular a google sheets advanced user would be advantageous.
+ Experience of leading and managing a team would be an advantage.
+ Previous experience of working on an independent inquiry, investigation or review.

In December 2021 Baroness Heather Hallett, a retired Appeal Court judge, was appointed by the Prime Minister as Chair of the independent public inquiry into the Covid-19 pandemic.
The UK Covid-19 Inquiry was formally established with full powers under the Inquiries Act 2005 in June 2022. The Inquiry sits independently of the Government with the Cabinet Office acting as the sponsoring department.
Following an initial set up phase the Inquiry began hearing evidence in May 2023. We are now looking for an energetic and collaborative Legal Operations Service Manager to join the excellent team that is delivering the Inquiry.
This is an exciting role, offering the opportunity to lead an innovative team, in fast moving circumstances, to ensure lessons are learned from the UK response to the Covid-19 pandemic.

Alongside your salary of £44,500, Cabinet Office contributes £12,891 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
+ Learning and development tailored to your role.
+ An environment with flexible working options.
+ A culture encouraging inclusion and diversity.
+ A Civil Service Pension which provides an attractive pension, benefits for dependants and average employer contributions of 27%.
+ A minimum of 25 days of paid annual leave, increasing by one day per year up to a maximum of 30.