Legal Secretary
RPC, Bristol
Legal Secretary
Salary Not Specified
RPC, Bristol
- Full time
- Permanent
- Onsite working
Posted today, 6 Oct | Get your application in now to be one of the first to apply.
Closing date: Closing date not specified
job Ref: c7b9fe68d9b942f29a562988d022230a
Full Job Description
We are now recruiting a Legal Secretary for our Bristol office. The successful candidate will provide high quality and efficient Legal Secretarial support to our fee earners., Organisation:
- Diary management of fee-earners as required, using own initiative to arrange meetings and conference calls.
- Checking of fee-earner e-mails as required in their absence; responding where able, booking video/conference calls, meeting rooms and required refreshments, and making lunch and dinner reservations.
- Making simple travel arrangements as required e.g. booking train tickets and collating itineraries.
- Handling telephone enquiries in a professional and polite manner, taking accurate messages and following up on any agreed actions. Documents/Correspondence
- :
- Only those which are not mandated for production/collation by DPD or of a length that are typed by individual fee-earners
- Managing the workflow to DPD, Reprographics etc. as required; proactively taking steps to ensure work is returned within required timescales.
- Amending and formatting agreements/documents as required.
- Short pieces of copy-typing and digital dictation as required.
- Carrying out PDF to Word conversions and vice versa.
- Collating all indexing on legal documentation and setting up files as necessary.
- Production of short, less complex PowerPoint presentations as required.
- Proof-reading of all documents to ensure the delivery of work of the highest quality.
- Any general correspondence as may be required from time to time. Support of other functions/activities:
- Insertion of business contact cards into Outlook and InterAction.
- Processing fee-earner expenses on Chrome River in a timely manner.
- Liaison with Business Development, Marketing, Events and Finance Teams with a view to supporting them on specific team-based tasks. Reporting line The role reports directly to the Head of Practise Services (Tina Lambert).
- High levels of IT literacy in Microsoft Word, Outlook, Excel and PowerPoint (although more complex and/or lengthy documents are likely to be undertaken by others in dedicated roles).
- Previous experience of working within a busy corporate environment is essential.
- Excellent client care skills - the ability to deal with queries from internal and external clients in a professional and polite manner.
- Excellent organisational skills - the ability to take responsibility for own tasks and prioritise work in a calm and efficient manner.
- Highly developed communication skills - the ability to communicate in a confident and professional manner with people at all levels within the business.
- Demonstrate flexibility/adaptability in meeting internal and external clients' demands - in both the nature of the work undertaken and working additional hours as required to complete the task(s).
- Demonstrates a growth mindset and is committed to lifelong learning to build knowledge and expertise.
- Delivers a [internal and external] client experience that exceeds expectations.
- Demonstrates an organised approach to their work. Plans, prioritises and uses technology to work efficiently.
- Works commercially to achieve the objectives of the team/firm.
- Collaborative and works effectively in a team.
- Develops strong working relationships.
- Delegates work effectively.
- Committed to being part of a supportive, inclusive and collaborative firm culture.