Management Assistant

An exciting opportunity has arisen within the Medicine management team to provide an efficient personal assistant and secretarial service to the Divisional Director, Clinical Chair and Head of Nursing.

Maintain high professional standards at all times

Ensure overall smooth administration, processes and running of the Divisional Management Team office, providing proactive and responsive professional support This post has clearly defined workloads that are managed by the individual and not supervised

To provide a welcoming, friendly and informative service to all visitors

To organise and facilitate the function of the division, including organising divisional governance group papers plus any other groups chaired by the Divisional Senior Triumvirate

Provide management assistance for performance and improvement projects

Act as an ambassador for the Division, with an active interest in the Division of

Medicine's specialties, sustainability, culture change and improvement.

Main duties of the job

o To receive calls and correspondence from staff or members of the public, some of which may constitute complaints.

o To be responsible for incoming post, assessing priority and dealing with matters as appropriate, including initiating and replying to correspondence.

o To follow up a very wide range of issues arising from correspondence, meetings and direct allocation of projects and tasks, through personal visit, telephone or correspondence and proposing solutions. Often negotiation and persuasion skills are required.

o To order and monitor stocks of stationery supplies and office equipment for the Division of Medicine Management Team.

o To manage the process of recruitment of staff within the Division.

o To communicate confidential, sensitive and contentious information on behalf of, Divisional Director, Clinical Chair, Head of Nursing and other parties., children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward- thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of