Management Assistant - HC618201

Our Intelligence Department is looking for a Management Assistant to support their busy and important team. These teams are critical in helping Hampshire & IOW Constabulary with their purpose of making You, Your Family, and Our Communities Safer'.

This Management Assistant role is crucial to the smooth running of our teams. The role will require you to visit multiple locations therefore access to transport is vital.

Job Purpose

The successful candidate will provide a range of support services to the Intelligence Department Senior Leadership Team of Hampshire & IOW Constabulary and Joint Operations Unit., 1.To act as a main point of contact for the Senior Leadership Team maintaining electronic diaries, arranging and organising meetings and conferences.

To provide support to Senior Leaders who have force-wide responsibility for areas of business including those which form part of a control strategy and other areas

2. To record and produce key decisions, actions and risks at relevant meetings. Only produce typed full minutes of meetings if it is a mandated action.

3. To co-ordinate and liaise with internal and external key partners and stakeholders (non-specific).

4. To create and maintain a variety of computerised records and indices specific to roles and Commands.

5. Monitor and manage Senior Leaders e-mail and mailboxes, as and when required e.g. through periods of annual leave and absence, and maintain GDL and Command mailboxes (when applicable).

6. To collate information and electronic or paper files required to respond to internal and external enquiries, Hampshire and Isle of Wight Constabulary is an inclusive employer and strives to have a workforce representative of the communities we police and serve.

We recognise that we are not fully representative and are working to address this imbalance through a variety of initiatives.

Hampshire & Isle of Wight Constabulary is an equal opportunities employer that positively promotes flexible working, enabling officers and staff to achieve a healthy work-life balance whilst meeting operational requirements of the constabulary.

We actively encourage applications to be made on a full time, part time or flexible working basis.

The Equality Act 2010 allows us to promote equality within Hampshire and Isle of Wight Constabulary by adopting Positive Action to support people from under-represented groups.

Our aim is to recruit talented people with a diverse range of skills and experience and welcome applications from all sections of the community.

Our Positive Action team are available to provide support through the application and assessment process by contacting : positive.

Educated to QCF Level 2 (3-5 passes including English and Mathematics) OR work experience deemed to have brought the post-holder to a comparable level.

RSA II in Typing / Word Processing

Essential Experience

Extensive secretarial or administrative experience in a office environment

Substantial experience of typing / word processing and proficient in document layout

Computer literate - experienced in the production and use of Microsoft Office software - Outlook, Excel, Word, Powerpoint and Teams, The Disability Confident campaign aims to remove barriers, increase understanding and ensure that people have opportunities to fulfil their potential and realise their aspirations.