Maritime Recruitment and Reporting Coordinator

We recognise the challenges that people with protected characteristics may experience on the job market and in their career progression. We are fully committed to being an inclusive employer and ensuring equal opportunities. We are keen to make our workforce as diverse as possible, and we hope to attract applications from underrepresented groups, including ethnic minorities, people with a disability, and people with gender diverse identities.
Can you build and maintain relationships with a diverse range of stakeholders?
Are you able to effectively prioritise and deliver successful outcomes to deadlines?
Do you have initiative and enjoy solving problems?
If so, we have an exciting opportunity to help shape a new and varied role within the Department for Transport’s Maritime Directorate, and we would love you to apply!, The Department for Transport’s Maritime Directorate is seeking a proactive, organised, and enthusiastic individual to support business management functions. This role involves collaborating with the Maritime Director and Senior Management Team (SMT) to coordinate corporate responsibilities, particularly in recruitment and reporting. The ideal candidate will be skilled in communicating complex information to diverse audiences, securing outcomes amidst competing priorities, and building relationships with key stakeholders.
The successful applicant will work closely with the Corporate Reporting Lead, developing and embedding greater resilience across the roles and responsibilities in the team, ensuring the team is effectively supporting the Department’s goal of being a great place to work.
This role is ideal for someone who is motivated, collaborative, and eager to contribute to a forward-looking organisation committed to diversity and professional growth.
This role provides an exciting mix of human resources and project management. You will be offered support and the opportunity to obtain qualifications may also be possible.
Responsibilities include, but are not limited to:
+ Lead the directorate’s recruitment and resourcing function; proactively liaising with line managers and the key stakeholders in Departmental Resourcing Group to establish and embed a new and streamlined process for supporting recruitment across the Directorate.
+ Lead the directorate’s process for onboarding new starters.
+ Responsible for maintaining an accurate record of headcount and vacancies across the Directorate, working closely with recruiting managers and the Senior Management Team to develop a single, objective representation of people and positions across the directorate, which should be updated independently in ‘real time’ as vacancies emerge and as posts are filled.
+ Work closely with the Director and Senior Management (SMT) to coordinate and deliver Directorate corporate responsibilities and functions relating to people and recruitment. The role holder will also act as Secretariat for the monthly Corporate SMT meeting, working closely with the Head of Director’s Office to coordinate.
+ Lead Risk and Milestone coordination for the Directorate, working with division leads to make sure that risk and milestone updates are accurate and timely as well as providing guidance on best practice on reporting to teams.
+ Produce papers and data for our Corporate SMT on risks and milestones, leading challenge and scrutiny along the way to support effectively delivery and oversight of Maritime Priorities.
+ Work closely with the Head of Corporate and Reporting Functions to develop and embed effective processes for managing the core business functions of the directorate.
For more information please see the attached Role Profile., We'll assess you against these behaviours during the selection process:
+ Managing a Quality Service
+ Making Effective Decisions
+ Delivering at Pace
+ Working Together, We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.
The selection process will be designed specifically for the role. As a result, your assessment will include:
+ An interview.
The interview will be conducted online via Teams. Further details will be provided to you should you be selected for interview.
You’re encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.
The Department for Transport alongside other Government Departments recruit using Success Profiles. This means for each role we consider what you will need to demonstrate in order to be successful. This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.
For further information on Success Profiles visit our Careers website.
Reasonable Adjustments
As a Disability Confident Leader employer, we are committed to ensuring that the recruitment process is fair, accessible and allows all candidates to perform at their best. If a person with a visible or non-visible disability is substantially disadvantaged, we have a duty to make reasonable changes to our processes., Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5-year period following a dismissal for carrying out internal fraud against government.
Feedback will only be provided if you attend an interview or assessment.

Security
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements
This job is broadly open to the following groups:
+ UK nationals
+ nationals of the Republic of Ireland
+ nationals of Commonwealth countries who have the right to work in the UK
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
+ individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
+ Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)

Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
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To thrive in this role, you will be skilled in building relationships with a wide variety of stakeholders, able to effectively influence colleagues, and be willing to provide test and challenge where appropriate.
You will have experience of managing a quality service that meets the needs of diverse stakeholders. You will have a track record of delivering outcomes in a timely manner, and an ability to effectively prioritise your work and time.
You will be a proactive team player with a positive attitude, who is able to take the initiative to solve problems independently, while recognising your own level of responsibility and when to bring others into your decision-making.
Additional information
A minimum of 60% of your working time should be spent at your principal workplace, although requirements to attend other locations for official business, or carry out detached duty in another DfT workplace, will also count towards this level of attendance.
Occasional travel to London for team events may be required., + Experience building relationships with a wide variety of stakeholders, able to effectively influence colleagues, and be willing to provide test and challenge where appropriate.
+ Experience of managing a quality service that meets the needs of diverse stakeholders. A track record of delivering outcomes in a timely manner, and an ability to effectively prioritise your work and time.
+ A proactive team player with a positive attitude, able to take the initiative to solve problems independently, while recognising your own level of responsibility and when to bring others into your decision-making.

Alongside your salary of £34,233, Department for Transport contributes £9,917 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.
Find out more about what it's like working at the Department for Transport.