Mechanical Engineering Administration Support Officer (Procurement)

FC - Forestry England - Mechanical Engineering acts as a service provider for technical engineering solutions within Forestry England. The department facilitates an efficient, cost-effective service in supply and maintenance of vehicles and specialist forestry equipment, maximi, Forestry England is an organisation like no other. Our strong values and shared ambition to connect everyone with the nation’s forests underpin all that we do.
We are uniquely placed to confront the climate emergency, tackle the nature crisis, and support the nation’s health and wellbeing. Working for Forestry England is to be part of the solution to the challenges of our generation.
Mechanical Engineering manage the safe and economic life cycle of all Vehicles, Machinery, and Equipment (VME) used by Forestry England, Forest Research and Forest Services across the United Kingdom.
As the Mechanical Engineering Administration Support Officer (Procurement), you will provide day to day administrative support for the acquisition, records management, and disposal of VME. You will play a key role in supporting and helping to develop the high quality of service delivery required to support business units across Forestry England and wider agencies.
The role will be based at our offices at Bellingham, Northumberland and you will be expected to work flexibly as part of a multi-disciplinary team, providing a wide range of specific administrative duties and work with colleagues who are based at different sites. To support this, some infrequent travel may be required.
By Joining Forestry England, you will work for the largest provider of outdoor recreation in England and a world leader in sustainable forestry and conservation.
This post will report to the Mechanical Engineering Fleet Support Manager (Procurement)., This is a fantastic opportunity to be part of a newly formed procurement team within the Forestry England Mechanical Engineering.
This post will be based at our offices located at Bellingham, Northumberland.
The successful candidate will become part of an evolving asset management team and report directly to the Fleet Support Officer (Procurement).
The Mechanical Engineering procurement team works closely with our stakeholders and customers alongside wider Finance and Commercial teams to ensure that all acquisition and financial transactions are concluded on a timely basis, using appropriate public sector frameworks, enabling accurate forecasting as well as ensuring that the department meets all required assurance and regulatory compliance.
The Fleet Administration Officer (Procurement)will play a key part in ensuring that data and financial assurance is provided across Forestry England. The post holder will be given the opportunity to progress their financial career through identified training plans and ongoing professional development., This role requires strong experience of administration and data input alongside well-developed interpersonal skills. Responsibilities will surround supporting the acquisition and disposal process, including reconciliation of financial and asset data across various sources, ensuring these are recorded correctly where necessary and working closely with colleagues to ensure successful transferring of assets across a wide geographical area.
You will primarily be responsible for all queries and communications with central finance and commercial for acquisition and and receipting of new assets., As part of the application process, you will be asked to complete a CV and personal statement as follows:
1. A CV setting out your career history, with key responsibilities and achievements. Please ensure you have provided reasons for any gaps within the last two years.
2. A personal statement (no longer than 500 words) explaining how you consider your personal skills, qualities and experience are suitable for the role, with particular reference to the essential criteria outlined in the Person Specification.
Should a large number of applications be received, an initial sift may be conducted using the CV. Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to assessment/interview.
Interviews will take place at Bellingham, Northumberland and be assessed against experience.
Sift and Interview dates to be confirmed
Further Information
A reserve list may be held for a period of 12 months from which further appointments can be made.
Any move to Forestry Commission from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
If successful and transferring from another Government Department a criminal record check may be carried out.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf.
However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.
New entrants are expected to join on the minimum of the pay band.
This role is full time only. Applicants who wish to work an alternative pattern are welcome to apply however your preferred working pattern may not be available and you should discuss this with the vacancy holder before applying.
Reasonable Adjustment
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
Contact Government Recruitment Service via fcerecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.
+ Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.
+ If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
Feedback will only be provided if you attend an interview or assessment.

Security
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements
This job is broadly open to the following groups:
+ UK nationals
+ nationals of the Republic of Ireland
+ nationals of Commonwealth countries who have the right to work in the UK
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
+ individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
+ Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)

Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
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+ Demonstrable experience of working in a customer focused environment.
+ Good organisational ability and administrative skills.
+ A sound working knowledge of Microsoft Office packages – in particular Word, Excel and Outlook.
+ A collaborative approach to working with others and strong interpersonal skills.
+ Experience of handling administrative and financial data to a high level of accuracy & efficiency.
+ Demonstrate determination, resilience, and ability to work well under pressure and at pace to meet tight challenging deadlines.
Desirable
+ Knowledge and use of fleet management software, including asset records and invoice payment.
+ Working experience of procurement, engineering of fleet industries.
+ Experience in working as part of a wider team across geographical areas.
+ Highly proficient in Microsoft Excel.
+ Experience of operating in a fast-paced delivery environment.

Alongside your salary of £24,323, Forestry Commission contributes £7,046 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
+ Learning and development tailored to your role
+ An environment with flexible working options
+ A culture encouraging inclusion and diversity
+ A Civil Service pension with an employer contribution of 28.97%