Medical Devices Officer

The role of the Medical Devices Safety Officer is to provide a link between Teams within the Organisation and the external regulatory bodies that report on Patient Safety nationally.
The role is to promote the safe use of medical devices, record and monitor the use and servicing throughout the Trust and to be a key driver in improving communication and learning around the safe use of medical devices.
The role will see the post holder having the day-to-day management of medical devices within the Trust., The Medical Devices Officer is responsible for overseeing the medical devices within the Trust. This requires general knowledge around medical devices used within the organisation and the ability to use Excel to maintain a devices register. The post holder should be a dynamic individual who is able to support teams within the Trust as well as communicate effectively with external organisations., The post holder is required to coordinate audits of medical devices throughout the Trust and be able to plan projects across the Trust.
To be the main point of contact for queries and communication between Oxleas and external providers.
Work closely with Teams and the Servicing Company to ensure that all equipment supplied has been labelled, maintained and that a functional test is carried out prior to use.
Ensure that all equipment is recorded on the Oxleas asset register.
Ensure that regular audits of medical devices are undertaken and asset
management systems are updated to reflect the current status.
Support Teams to ensure that equipment is being cleaned and decontaminated in accordance with the Trust Infection Control Policy.
Be part of any Quality Improvement (QI) initiatives as needed to improve the quality of work being completed in the Trust for Medical Devices.
To be able to talk to Service Users if needed about their views and to explain the role and need for Medical Devices.
Managerial
To be the main point of contact for the Medicines and Healthcare Regulatory Authority (MHRA) to send alerts and updates and to action these alerts and updates in the Trust.
To record all communications with the MHRA on the appropriate Government website.
To complete Yellow Cards to be returned to the MHRA to report appropriate incidents.
To keep a central stock of key items, such as Blood Glucose Monitors, and ensure teams have adequate stock to maintain a safe working level.
To link in with the Patient Safety Specialists in the Trust to share learning and knowledge.
Participate in the education and training of staff, for the purpose of improving the effectiveness and efficiency of medical devices use in the Trust.
Administrative
Policy / Service Development
To comply with both the Trust and departmental policies and procedures.
Work with Procurement and the Patient Safety Lead to update templates on Cardea to ensure ease of ordering and that equipment is in line with trust approved stock.
To monitor and disseminate Central Alert Systems (CAS) alerts as they are received and ensure that Teams are aware of the alert. To collect the information and report back to the MHRA via the CAS alert system.
To be a member of the Medical Devices Panel to decide on future Trust stock items.
To be able to analyse findings from audits and be able to talk to staff about these in a sensitive manner to instigate change behaviours.
General
Complete clinical incident reports on any events involving medical devices.
To monitor and audit trends relating to medical devices and work with Wards /Teams to reduce risk and maintain patient safety.
Develop and maintain effective working relationships with staff in all clinical departments to ascertain their equipment needs. Be able to motivate and inform staff of the importance of medical devices and help them to instigate change.
The post holder will be the main contact for all contractors.
Work with all appropriate Trust policies to help prevent the spread of infection.
Filter and prioritise correspondence received by the Patient Safety Team and act as needed.
Use own planning and organisational skills to provide an effective response to any queries or questions relating to medical devices and facilitating rapid repairs and replacements as needed.
Provide support and instruction to other colleagues, both within the Patient Safety Team and across the Trust, in relation to Medical Devices.
Liaise with and organise meetings with Company Representatives to look at new devices and equipment.
Arrange and participate in meetings with Wards / Teams as needed to help support them around Medical Devices / Patient Safety.
Liaise with the Procurement Team and Servicing Contractor to ensure timely ordering and updating of medical devices.
Have good keyboard skills and a working knowledge of MS Excel.
There will be a combination of sitting, walking, standing and driving involved in this role.
Working Conditions
The post holder will be required to manage their own workload to meet deadlines and supply information that may be requested at short notice.
To solve problems, and to respond to sudden unexpected demands appropriately, ensuring guidelines are adhered to within the context of the role.
The post holder may regularly be required to concentrate for sustained periods e.g. when compiling reports.
To be able to move freely around the Trust using their own vehicle.
To be noted:
This is not an exhaustive list of duties and responsibilities, and the
postholder may be required to undertake other duties which fall within
the grade of the job, in discussion with the manager.
This job description will be reviewed regularly in the light of changing
service requirements and any such changes will be discussed with the
post holder.
The post holder is expected to comply with all relevant Trust policies,
procedures and guidelines, including those relating to Equal
Opportunities, Health and Safety and Confidentiality of Information.
We are committed to creating an inclusive workplace that welcomes and supports individuals of all abilities. Remember, if you meet the minimum criteria for this role and you have a disability, you can be guaranteed an interview under the Disability Confident Scheme - Please ensure you select this on your application form. We would encourage you to be open about your needs so we can work with you to design a comfortable and accessible interview experience. Any information you provide regarding a disability or a need for adjustments will be treated in confidence and will only be shared with colleagues who are supporting this request.
If you require any adjustments to participate fully in the interview process, please let us know by adding the relevant details when scheduling your preferred interview date and time. Please feel free to contact the appointing manager to discuss your needs.
We encourage applicants to contact the hiring manager before their interview, if they have any questions about the role or the process. This is a great way to get clarity and prepare effectively for the interview.

Working for our organisation
Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children's centres, schools and people's homes.
We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary's Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.
Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:
+ We're Kind
+ We're Fair
+ We Listen
+ We Care