Medical Education Administrator

An exciting opportunity has arisen for a Band 3 Medical Education Administrator to join our friendly team in the Academy on a full time permanent basis. The role will sit within the Post Graduate department and will support the administration team in ensuring Resident Doctor Postgraduate Medical Education is administered within the guidelines of the various curriculums and Health Education England's guidelines as set out by the Local Education Training Boards (LETB), NHS England -South West (NHSE-SW)., This is an administrative role within Postgraduate Medical Education with specific responsibilities to work
with the Guardian of Safe Working, Doctors in training and Trust Doctors Study Leave administration as
well as contributing to the wider roles within the department.
The role will sit within the Postgraduate administrative team and will support the Medical Education
Manager, Deputy Medical Education Manager and Senior Medical Education Administrator in ensuring
Junior Doctor Postgraduate Medical Education is administered within the guidelines of the various
Curriculums and Health Education England's guidelines as set out by the Local Education Training Boards
(LETB), Health Education England-South West (HEE-SW).

Working for our organisation
"Our STAR values - Service, Teamwork, Ambition and Respect - are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives.", + The post holder will be the lead administrator for exception reporting and will work with the Guardian of Safe Working, using excel to produce quarterly board reports and any other information as required ad hoc.
+ To accurately process all Senior and Consultant study leave claims, carefully investigating complicated claims.
+ To process all educational funding applications (QUIDS) applications.
+ To promote and oversee the yearly QI and Audit Prize
+ To manage weekly Grand Round sessions, ensuring future sessions are planned, catering and sponsorship is arranged, set up of the room and organise and record streaming on MS Teams, issuing of certificates.
+ To organise Senior study days, including sourcing venue, creating flyers and agendas, ensuring all technical equipment and presentations needed for the day is arranged
Thank you for expressing interest in this role. For further employer guidance, please review the attached supplementary applicant information.
Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used, then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications, subject to eligibility of the role for a skilled worker visa and salary requirements. Not all roles in the Trust are eligible for sponsorship.
Eligibility for this role requires:
+ Current right to work in the UK, subject to verification.
+ Qualification of the eligibility sponsorship criteria
From 4 April 2024, UK immigration policy changes has increased minimum salary levels for skilled workers. For further information visit the UK Visas and Immigration website (Opens in a new tab).
Current employees should be aware that this position is advertised as a Great Western Hospitals position and appointment ends any TUPE protection.
Candidates are responsible for covering the cost of their own DBS check if required: £18 for a Standard DBS check, recoverable from the first pay, or £38 for an Enhanced DBS check, divided and recoverable over the initial two pay periods. Payment for DBS checks for bank posts must be settled prior to commencement. Apprentices are exempt from DBS payment.
We are committed to supporting our staff in achieving a healthy work-life balance through flexible work arrangements. Upon joining the Trust, you have the right to request flexible working, with an unlimited number of requests allowed.
Upon acceptance of a job offer, your information will be transferred to the national NHS Electronic Staff Records System. All communication regarding your application will be conducted via email; please ensure to check your junk/spam folders as emails may occasionally be filtered there.

Great Western Hospitals NHS Foundation Trust is a unique organisation, serving as the sole integrated provider in the Bath and North East Somerset, Swindon, and Wiltshire system. Our scope extends beyond boundaries as we oversee adult community services in Swindon and provide acute care from the Great Western Hospital.
Our 5,500 staff have 1.2m patient contacts a year, with 13,000 operations carried out in our Theatres, around 4,000 babies born, and our emergency attendances are now well over 100,000 per year. Those numbers only tell part of our story about what an exciting time it is to join Great Western Hospitals.
We are cultivating a culture that fosters our ambitions, prioritising equality, diversion, inclusion, wellbeing, and leadership. We aim to create an environment where every member of our team can truly thrive.
The Trust is a Disability Confident Employer; all applicants who have a disability can opt to be considered under the guaranteed interview scheme, which means that, providing they meet the minimum essential criteria for the post, they will be offered an interview. We are also proudly accredited as a Veteran Aware organisation and have signed The Armed Forces Covenant.
If we receive a high volume of applications, we may close adverts prior to the published closing date. Therefore, we advise you to complete and submit your application as soon as possible.