Medical Secretary

For further information on this role, please see the attached detailed Job Description and Person Specification: 1.1 To act as the first point of contact for users of the service, and to proactively deal with telephone enquiries from patients, their carers, GPs and colleagues in other hospitals in a professional manner. 1.2 To type and distribute clinical and general correspondence in line with Trust standards. 1.3 To process new patient referrals within Trust and nationally agreed time frames, enabling compliance with quality standards for the diagnosis and treatment of cancer. 1.4 To open and action his / her own electronic and paper mail on a daily basis, and also that of the consultant team where required. 1.5 To input and maintain patient diagnoses and current clinical unit data on the Hospital Information System, and other patient-related information as required. 1.6 To keep a record of the movement of medical records passing through the secretarial office, and to maintain the
notes (e.g. filing of correspondence and results) to enable continuity of care. 1.7 Where required, to deal with private patients and overseas visitors in accordance with the working methods of the relevant consultant(s) and in line with Trust systems and policies. 1.8 To assist with arrangements for patient admissions, liaising as necessary with the medical team, diagnostic departments, admissions office, transport desk etc. 1.9 To liaise as necessary with the Senior Sister and clerical supervisors within Out Patients to ensure effective clinic management (for example, cancelling, reducing and overbooking of clinic lists).