Medical Secretary

To provide efficient and high quality secretarial and administrative support to the Obstetrics Department. To build key working relationships with the Consultant body, Registrars, Matrons, Midwifes and Nursing team, Management team and all administrative and secretarial colleagues in the Women's Health Department to provide an outstanding service to all of our patients. Managing Patient pathway for Obstetric/Fetal medicine patients ensuring patients are being seen in a timely manner. Scheduling elective surgery for all patients and ensuring theatre lists have adequate capacity highlighting key concerns in advance. To be an active and supportive member of the department's administrative and clerical team and be able to provide cross cover across the department., Please review full Job description which include all duties:1.To have excellent keyboard and word processor skills in Word and Microsoft Outlook.
2. To identify the most appropriate layout of complex documents, e.g. reports, minutes of meetings and to maintain an organised file management system.
3. To complete all dictation documents, using the Dictate.IT software for clinicians, midwifes, nurses within the Women's Health Service.
4. To produce other general correspondence, which may include distressing or emotional contents, e.g., discharge summaries, memoranda and miscellaneous reports as required, ensuring all correspondence meets the Trust's current formatting standards.
5. To arrange, plan, take and transcribe accurate minutes for meetings and conferences as required within the Women's Health Service.
6. To assist in the compilation of reports, audits, teaching materials, research papers and slides within agreed timeframes as required.
7. To act independently, ensuring that daily tasks and on-going workloads are prioritised and completed within agreed timeframes.
8. To prioritise incoming correspondence, ensuring that it is promptly dealt with by the appropriate member of staff
9. To undertake photocopying/scanning of materials as necessary. Uploading letter's, referrals and scan reports on to all appropriate systems.
10. Ensure consultant leave is accurately recorded on to Healthroster and approved by the Service manager

Working for our organisation
St George's, Epsom and St Helier University Hospitals and Health Group cares for a population of four million people in South West London and North East Surrey. Our sites include St George's Hospital, one of 11 major trauma centres in the UK and the largest healthcare provider and major teaching hospital in the area; St Helier Hospital, home to the South West Thames Renal and Transplantation Unit and Queen Mary's Hospital for Children; and Epsom Hospital, home to the South West London Elective Orthopaedic Centre (SWLEOC).
After years of collaboration, our two Trusts became a hospitals group in 2021. While remaining as two separate Trusts, being a hospitals group will help us to collaborate more closely on research, and the development, education, and training of our 17,000-strong workforce.