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Medical Staffing Recruitment Assistant

Oxford University Hospitals NHS Foundation Trust, Oxford

Medical Staffing Recruitment Assistant

£29114

Oxford University Hospitals NHS Foundation Trust, Oxford

  • Full time
  • Permanent
  • Onsite working

Posted today, 16 Nov | Get your application in now to be one of the first to apply.

Closing date: Closing date not specified

job Ref: 2d1632990c004584a60fb6c2785d08c6

Full Job Description

  • Manage the recruitment process via TRAC, our recruitment applicant Tracking System
  • Provide excellent customer service to our Hiring Managers by assisting them with their recruitment questions and queries within the division that you are working for
  • Work towards reducing our Time to Hire to help ease our staffing needs
  • Work as part of a team to deliver an excellent recruitment service to the organisation #OneTeamOneOUH
    • A typical day in the General Recruitment Team:
  • Working via TRAC to ensure vacancies are moved through the recruitment life-cycle in a timely manner
  • Respond to email queries from stakeholders in a timely manner
  • Answering the phone and dealing with phone queries
  • Advertise roles via TRAC and NHSJobs
  • Sending out conditional offers of employment
  • Process candidates pre-employment checks in line with the NHS Checks Standards
  • Keep in contact with candidates throughout their recruitment process and on-boarding
  • Help Hiring Managers with any questions and queries
  • Attending a weekly team meeting, Job Summary: To deliver an efficient and effective recruitment service for medical staff across the Trust in line with the recruitment KPI's., 1. Monitor all advertisements, job descriptions and person specifications ensuring all vacancies are using the correct templates, up to date information and are attractive to candidates.
    • 2. Ensure that correct and appropriate information and documentation has been uploaded on the TRAC and vacancies are advertised via the appropriate medica. Advertise all jobs electronically via TRAC and NHS jobs website. 3. Input vacancy information into the Electronic Staff Record (ESR) and create ESR recruitment activity records to ensure vacancies upload to TRAC, NHS jobs, Find a Job UK, and any publications as required, ensuring accuracy of data and advertisement content at all times. 4. Follow e-recruitment processes for each vacancy, providing online short listing via TRAC Jobs for the recruiting manager. 5. Arrange interviews/tests for shortlisted candidates via TRAC, as per the instructions of the recruiting manager. Apply for references, send invite to interviews and update the recruiting manager / interview panel accordingly. 6. Prepare and send offer letters to successful applicants, apply for CoS where appropriate and ensure occupational health clearance is received and/or occupational health assessment is attended. Apply for any further references and chase if necessary. 7. Ensure that you are kept up to date with legislation changes or NHS Employers standards on pre-employment checks. 8. Set up personal files with relevant information to be stored on the Human Resources Department's paper light system. 9. Check full and accurate completion of e-DBS form in line with the levels of access determined by information received from the line manager. 10. Advise on all terms and conditions of employment with regard to recruitment, ensuring that the procedures are carried out efficiently within the allotted timeframe. 11. Act as a role model at all times, championing the Trusts values and continuously striving to improve the relationship between the corporate and divisional teams.

    We are looking for a Medical Staffing Recruitment Assistant to join our busy and dynamic team. You will have great attention to detail, be proactive and organised to support the delivery of and efficient and effective recruitment service across our organisation. The Medical Staffing Recruitment Team supports the recruitment and safe on-boarding of medical (GMC Registered) staff into the Trust.,
  • Good general level of education
  • Certificate in personnel practice or equivalent level of experience
  • GCSE grad C or above in English & Maths (or equivalent)
  • Experience of working in a fast-paced, busy administration role
    • Desirable criteria Maximum score 5
  • Previous experience of using ESR or similar database
  • Pre-employment checking experience
  • Microsoft Office Experience
  • Previous experience of working in the NHS, Good general level of education.
  • Certificate in personnel practice or equivalent level of experience
  • GCSE grade C or above in English & Maths (or equivalent)
    • Desirable criteria
  • IT Qualifications e.g. ECDL/CLAIT, Experience of working with confidential, sensitive data
  • Experience of working in a fast-paced, busy administration role.
    • Desirable criteria
  • Previous experience of using ESR or similar database
  • Pre-employment checking experience
  • Previous human resources experience, Demonstrates attention to detail
  • Demonstrates good communication and interpersonal skills, Computer literate with experience of working with the Microsoft Office package.

    Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.
    • The Trust comprises of four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel., Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. For more information on OUH please view OUH At a Glance by OUHospitals - Issuu Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.