Medical Typist / Administrator

The post will be an integral part of the Unscheduled Care secretarial group providing an efficient typing service to the division in support of the work of Consultants and other Clinical Staff and the Clinical Lead to maximise
patient care.
Main responsibilities and duties
1. Typing clinics, letters, reports, and other patient related documentation. Ensure that all work leaving the department is of the highest quality in terms of presentation and layout and is dispatched within agreed timescales.
2. Scan documents onto patient records (Careflow).
3. Learn the digital dictation system and ensure that processes are followed.
4. Retrieve, log and return case notes / medical records and ensure that they are processed in accordance with Trust policy ("Case note tracking" and "Filling in Case notes").
5. To undertake administrative (Choose and Book), clerical duties as required.
6. Prepare referral letters for clinics and forward filing.
7. Update and maintain a working knowledge of hospital systems so that enquiries can be dealt with efficiently.
8. Distribute all incoming correspondence and ensure outgoing mail is ready for daily collection.
9. Participate in regular meetings and will be actively involved in generating ideas for service improvement.
10. Promote a positive image of the Trust at all times.

Working for our organisation
"Our STAR values - Service, Teamwork, Ambition and Respect - are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives.", 11. Other duties and responsibilities of the post will be flexible and will be reviewed by the Team Leader.
Please refer to the attached job description and person specification for further information on the role.
Thank you for expressing interest in this role. For further employer guidance, please review the attached supplementary applicant information.
Eligibility for this role requires:
+ Current right to work in the UK, subject to verification.
+ Qualification of the eligibility sponsorship criteria
From 4 April 2024, UK immigration policy changes has increased minimum salary levels for skilled workers.
Current employees should be aware that this position is advertised as a Great Western Hospitals position and appointment ends any TUPE protection.
Candidates are responsible for covering the cost of their own DBS check if required: £18 for a Standard DBS check, recoverable from the first pay, or £38 for an Enhanced DBS check, divided and recoverable over the initial two pay periods. Payment for DBS checks for bank posts must be settled prior to commencement. Apprentices are exempt from DBS payment.
We are committed to supporting our staff in achieving a healthy work-life balance through flexible work arrangements. Upon joining the Trust, you have the right to request flexible working, with an unlimited number of requests allowed.
Upon acceptance of a job offer, your information will be transferred to the national NHS Electronic Staff Records System. All communication regarding your application will be conducted via email; please ensure to check your junk/spam folders as emails may occasionally be filtered there.

The Gastroenterology Department at the Great Western Hospital in Swindon is looking for a Medical Typist / Administrator who is reliable and enthusiastic to join their friendly team.
Previous experience in the NHS is preferred but not essential.
The successful post holder will have excellent secretarial qualifications and the knowledge of Microsoft Word, good communication skills and a mature and professional approach. The ability to work well as a team member is vital as you will need to respond to the needs of the department as and when they arise. You will also liaise with patients and health care professionals to ensure the department runs smoothly.

Great Western Hospitals NHS Foundation Trust is a unique organisation, serving as the sole integrated provider in the Bath and North East Somerset, Swindon, and Wiltshire system. Our scope extends beyond boundaries as we oversee adult community services in Swindon and provide acute care from the Great Western Hospital.
Our 5,500 staff have 1.2m patient contacts a year, with 13,000 operations carried out in our Theatres, around 4,000 babies born, and our emergency attendances are now well over 100,000 per year. Those numbers only tell part of our story about what an exciting time it is to join Great Western Hospitals.
We are cultivating a culture that fosters our ambitions, prioritising equality, diversion, inclusion, wellbeing, and leadership. We aim to create an environment where every member of our team can truly thrive.
The Trust is a Disability Confident Employer; all applicants who have a disability can opt to be considered under the guaranteed interview scheme, which means that, providing they meet the minimum essential criteria for the post, they will be offered an interview. We are also proudly accredited as a Veteran Aware organisation and have signed The Armed Forces Covenant.
If we receive a high volume of applications, we may close adverts prior to the published closing date. Therefore, we advise you to complete and submit your application as soon as possible.