Medical Workforce Administrator

Are you looking for a challenging and exciting new role?
We are looking for a HR professional with significant administration experience to join the Medical Workforce team here at Epsom and St Helier University Hospital Trust.
This role will work closely with the Head of Medical Workforce and Medical Workforce team to provide seamless administration support across a wide range of projects/meetings/training/MHPS processes/Employment Tribunal support.
This role requires confidence in dealing with managers and staff at all levels, with excellent verbal and written communication skills and the ability to coach and influence key stakeholders.
Please note that this vacancy will close earlier than advertised if the required number of applications are received., · Support the Head of Medical Workforce to ensure meetings are planned and organised proactively to support the adherence to policy timescales and to ensure partnership working with LNC and other relevant stakeholders
· Attends the Medical Workforce meeting, taking minutes of meeting and circulate as required
· Support the Head of Medical Workforce on managing employee relations casework, Undertake note taking as required, for hearings etc
· Provide accurate and timely advice and in line with terms and conditions of employment and the most recent policies and legislation
· Maintains an up to date knowledge of national terms and conditions of service and pending changes
· Cases are managed in accordance with the procedures and timeframes outlined in the relevant Trust policy
· Ensures all documentation produced in the management of casework (e.g. letters, investigation reports) is of a high quality
· Records of casework are maintained and archived in line with operational procedures
· Escalate complex issues to the Head of Medical Workforce
· Provide an efficient and effective administrative support service to the Head of Medical Workforce.
· To support managers to proactively manage the throughput and quality of employment related casework, ensuring that appropriate timeframes are met in accordance with the appropriate policy.
Please see JD for more details, · Support the Head of Medical Workforce to ensure meetings are planned and organised proactively to support the adherence to policy timescales and to ensure partnership working with LNC and other relevant stakeholders
· Attends the Medical Workforce meeting, taking minutes of meeting and circulate as required
· Support the Head of Medical Workforce on managing employee relations casework, Undertake note taking as required, for hearings etc
· Provide accurate and timely advice and in line with terms and conditions of employment and the most recent policies and legislation
· Maintains an up to date knowledge of national terms and conditions of service and pending changes
· Cases are managed in accordance with the procedures and timeframes outlined in the relevant Trust policy
· Ensures all documentation produced in the management of casework (e.g. letters, investigation reports) is of a high quality
· Records of casework are maintained and archived in line with operational procedures
· Escalate complex issues to the Head of Medical Workforce
· Provide an efficient and effective administrative support service to the Head of Medical Workforce.
· To support managers to proactively manage the throughput and quality of employment related casework, ensuring that appropriate timeframes are met in accordance with the appropriate policy.
· Facilitate good employee relations and advise managers and staff accordingly on good practice. To support managers in effective implementation of the Trust's Human Resource policies.
· Provide support for project work as directed by the Head of Medical Workforce and
undertake pieces of research and produce reports as directed by the Head of Medical Workforce.

Thank you for showing an interest in working with us at Epsom and St Helier - a family of more than 7,000 colleagues.
We are truly an integrated health and care Trust. In simple terms, that means that as well as the services we provide at our acute care hospitals (Epsom in Surrey and St Helier nearby in south west London) we work with local GPs, mental health services, community providers and local authorities, with the joint aim of preventing local people from becoming unwell, and when they do, that they receive the right care, in the right place, with the right support.