Medical Workforce Advisor E Rostering & Rotas

The role of medical workforce advisor for E-Rostering and rota management involves providing support to the medical Workforce in the provision of a range of medical HR and medical staffing support services, processes and procedures including the booking of temporary medical staffing and medical HR administration. The role involves ensuring the distribution and maintenance of the out-of-hours rotas, daytime medical rotas and that temporary cover is sought in a timely manner for staff. To provide a point of contact for doctors in training regarding especially rota queries and other contractual issues., · Maintain, update, and publish out of hours rotas to required parties on a daily basis including but not limited to all trainee rotas, consultant rotas and section 12 rotas.
· Ensure future and current rota gaps are identified; escalated and temporary cover is sought using the NHS Professionals internal bank or external agencies and contingency plans are in place using own initiative at times. Support the recruitment of locum bank staff, following necessary processes and procedures
· Understand the Trust's systems and use these in building safe and compliant rotas
+ O Overseeing the junior doctor rotations ensuring the processing and administrative support for induction, recruitment, pre-employment checks, ESR input and contract issuing
+ Support Medical recruitment
+ Support projects that impact and benefit the medical workforce

Working for our organisation
If you would like to join our friendly medical HR team and be part of supporting our medical workforce to ensure that they can deliver excellent patient care, then we would like to hear from you.
We have a small experienced team, and you would be given the training and support necessary to enable you to fulfil this diverse role supporting on range of HR administrative and contractual matters with accuracy, organisation and a professional approach., · Maintain, update, and publish out of hours rotas to required parties on a daily basis including but not limited to all trainee rotas, consultant rotas and section 12 rotas.
· Ensure future and current rota gaps are identified; escalated and temporary cover is sought using the NHS Professionals internal bank or external agencies and contingency plans are in place using own initiative at times.
· Use NHSP connect, and other online systems to seek rota cover
· Receive and answer rota queries, escalating where necessary.
· Liaise with the trainee representatives, inpatient consultants and director of medical education in the production of a daytime rota and ensure it is distributed in a timely manner
· Support the recruitment of locum bank staff, following necessary processes and procedures.
· Adhere to all trust and nationally agreed rules / terms and conditions around the use of bank and agency staff.
· Monitoring of the use of annual and study leave for all staff ensuring that the correct level of cover is always provided and that this is recorded appropriately.
· Understand the Trust's systems and use these in building safe and compliant rotas
· Produce resident doctor work schedules including for LTFTs
· Being a point of contact for sickness reporting for all medical staff, to be recorded appropriately on ESR/Trust systems and to ensure sickness cover for rotas is sought.
Temporary Staffing Cover
· In addition to sourcing temporary cover for out of hours work the role requires the use of NHSP connect to source daytime cover for all graded medical staff.
· Responding to locum requests in a timely manner.
· Keeping up to date with national and trust level temporary staffing agreements and streamlining initiatives.
· Maintaining accurate records of usage and spend of all agency and bank staff.
· Helping to support the medical managers in reducing medical agency spend.
· Implementing service improvements and systems.
· Being a timesheet authorizer for agency doctors.
· Ensure all temporary staff are compliant and up to date with all NHS employers checks.
· Challenge agencies with costs and quality.
· Liaise with external and internal stakeholders as needed such as agencies, NHSP, the medical directorate and other HR services.
Medical HR Responsibilities
· Overseeing the junior doctor rotations ensuring the processing and administrative support for induction, recruitment, pre-employment checks, ESR input and contract issuing. Supporting and working collaboratively with colleagues including Post Grad to ensure code of practice deadlines are met.
· Organise IT, care notes, ICE and other system access for all junior doctors.
· Maintain and input systems and databases as required to support service delivery.
· Manage maternity leave processing for medical staff and provide advice as required.
· Manage sickness absence cases for medical staff and provide support to other employee relations cases.
· Oversee Medical recruitment and the setting up of AAC panels.
· Provide advice on medical and dental terms and conditions and Trust specific HR queries.
· Initiate and support projects that impact and benefit the medical workforce.
· Support with the collating of information required for relevant mandatory reporting, audits, management reports and freedom of information requests.
· Cover colleagues within the Medical HR Team during periods of absence or leave.
· Attend meetings on behalf of medical workforce
· Deliver and produce training where required for doctors in relation to medical workforce.
+ To be able to analyse data and provide clear identification of issues and potential solutions.
· To take part and contribute to policy review and development as and when required
· To support the medical workforce team with any other duties commensurate with the role
The Trust is committed to providing services which embrace diversity and that promote equality of opportunity. We are a Disability Confident Employer, we welcome applicants from all sections of the community and people of all protected characteristics. We provide reasonable adjustments for candidates with a disability and are committed to treating people fairly with compassion, respect and dignity and in promoting equality and human rights. We aim to put this commitment into practice by:
+ Embedding our commitment to tackling inequality, eliminating discrimination and harassment; promoting equality of opportunity and fostering good relations in our everyday practice
+ Ensuring that all our services and all staff understand and support our commitment
+ We believe that people who use our services, their carers and our staff, should be treated with compassion, respect and dignity
Please note:
+ That all applications for this post will need to be made online
+ That you read and understand the Job Description and Personal Specification attached to the role. Your Statement in Support should reflect the requirements specified as your application will be judged against these criteria
+ That the closing date listed is a guide only and that the vacancy may close earlier should sufficient number of applicants have been received. We advise that you submit your application as early as possible
+ That once you have submitted your application you agree to your application being transferred to a 3rd party e-recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs
+ That should you not have heard from us within three weeks from the closing date your application has not successful
+ That priority consideration for applications may be given to at-risk NHS employees
+ That should you be successful and appointed, you authorise South London and Maudsley NHS Foundation Trust to confirm your previous NHS service via an Inter Authority Transfer (IAT) process
+ That we are a smoke-free Trust
SLaM is a Stonewall Diversity Champion , Stonewall is the largest Lesbian, Gay, Bi and Trans (LGBT) rights charity in Europe'

South London and Maudsley NHS Foundation Trust has a rich history, well-established community links and an international reputation. We deliver specialist services in the London boroughs of Croydon, Lambeth, Lewisham and Southwark, Bexley, Bromley, Greenwich, Wandsworth and Richmond.
We are committed to provide a high quality and specialist care to our service users and we are recognised for our care and treatment we provide. The Care Quality Commission already rates our services as 'good'.
We launched our five-year strategy, Aiming High; Changing Lives in 2021 together with Our Care Improvement System as our quality management system methodology to make a positive impact on patient care, outcomes and staff experience. By joining SLaM, all staff will get the opportunity to be part of this exciting improvement journey supported with learning and development to harness everyone's potential as change makers.
The trust recognises the unique and valuable contribution that people with lived experience of mental illness can bring to a role. We therefore welcome applications from people with lived experience and consider them as an asset to the Trust.
Our Values
We take pride in providing specialist care to our service users where our Trust values and our promise to be caring, kind, polite, prompt, honest, listen and do what I say I'm going to do is at the heart of everything we do. When you join us, you'll be part of something special.
As a Trust we are happy to talk flexible working.

We are committed to ensuring our staff get the most out of their benefits package and understand the importance of a healthy work life balance. There is an extensive range of excellent benefits for you and your family. We want you to feel like you are part of a close-knit team at SLaM. It's important to us that you feel valued and appreciated and that is why we have a comprehensive benefits package on offer.
Some of our benefits are highlighted here:
· Generous pensions and leave, we offer a comprehensive pay, pensions and leave package, which is dependent on the role and length of service.
· Career development, there are plenty of opportunities to progress your career and we support your development through a number of programmes such as leadership, mentoring, coaching, positive people management, collective leadership and other talent programmes
· NHS discounts, with discounts up to 10% from a variety of well-known retail brands through Health Service Discounts website.