Medicine Rota Co-Ordinator | Mersey and West Lancashire Teaching Hospitals NHS Trust

You will have overall responsibility for ensuring that the Medicine/Urgent Care Group has sufficient medical cover to meet the service demands. You will work closely with Medical and Urgent Care Group Management and Clinical teams to ensure that all medical rotas within the Care Group are compliant and produced in a timely manner, utilising both existing and temporary staff in the most appropriate and cost effective manner. You will provide an efficient service to the Trust, ensuring robust plans are in place to develop and improve the administrative role in line with new medical rota practices. This role is challenging and demanding and will require excellent time management, interpersonal and organisation skills. You must be able to prioritise their own workload, and will require a flexible approach to their duties and cross cover the ED rota co-ordinator as and when required. You must be able to communicate effectively with staff at all levels within the organisation, and be responsible in ensuring optimum use of physical capacity throughout medical teams to deliver service needs. You should have equivalent experience to degree level and/or relevant experience. You must also be motivated and pro-active within your role and able to wok flexibly across sites if required. You must be willing to meet the performance criteria set out in the Job Description and undertake personal and professional development. · Use the Health Roster system to prepare and publish the medical staffing on call rotas, inclusive of consultant rotas, within the Medical Care Group within agreed timescales. · To support the maintenance and review of all medical staffing on call rotas (inclusive of new doctor rotations) and consultant rotas, in line with the relevant medical terms and conditions of employment and the needs of the service. · Co-ordinate the provision of medical staffing cover to provide short, medium and long-term solutions including medical cover out of hours and vacancies across the Medical Care Group. · Monitor and record TRAC forms for medical staffing vacancies. Liaising with Clinical Director and Directorate Manager for actioning. · Work closely with Staffing Solutions, HR to indicate any temporary medical locum cover required once all alternative options have been exhausted. · Adhere to all trust and nationally agreed rules / terms and conditions around the use of bank and agency staff and ensure these are entered onto Health Roster to ensure timely and accurate payment., · Monitoring of the use of annual and study leave for all doctors ensuring that the correct level of cover is provided at all times. This would also include the arrangement of cover during examinations and junior doctor rotation. · Monitor and record any sickness absence in line with the Attendance Management Policy for all doctors, ensuring all episodes are recorded on ESR. Escalate triggers appropriately for action. · Be the liaison person for all junior doctor rotating to Trust including the co-ordination of the bleeps and to attend Grand Round, daily medical handover and other relevant induction sessions. · Liaise with Staffing Solutions, HR to arrange payment for any additional sessions undertaken inclusive of all medical grades. · Responsible for highlighting to Clinical Directors / Consultants in relation to non-compliance of doctors Mandatory Training and Appraisals. Ensuring they are recorded on ESR when they have taken place. Escalate complex queries to Assistant Director Manager/ Directorate Manager · Be able to work as part of a team, promote effective flows in the department to cover leave to ensure office runs smoothly. · General office duties including dealing with incoming and outgoing mail, e-mail, fax, photocopying. Participate in housekeeping of the office environment. · To work in a flexible manner in accordance with the Trust Policy. · Any other duties required by Line Manager.

Disability Confident About Disability Confident A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.

Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 9000 dedicated and skilled staff across 21 sites. We strongly believe that the communities we serve should all have access to Five Star Patient Care. Our services: Acute Care Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites. Primary Care Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital. Community Services Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation, freeing up space for more unwell patients. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre. Specialist Regional Services We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales. Achievements:

• Rated Outstanding by CQC Inspection August 2018
• Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
• National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme