Medicines Management Admin Officer | Mersey Care NHS Foundation Trust

We offer hybrid working between home and base and there will be occasions when you will be required to travel to other sites, to meet the needs of the business.

We are committed to the personal development of all of our staff - and training will be provided were needed. So come and join a team that values collaboration, support and mutual respect.

Shortlisting planned for: 13 November 2024

Interview planned for: 21 November 2024

To provide a comprehensive and high quality secretarial/administrative support undertaking a wide range of administrative tasks, including personal responsibility for a number of delegated tasks, and providing cover and support alongside other secretarial support staff for other staff within the service.

To assist the team in the delivery of the Medicines Optimisation Strategy, incorporating the establishment of systems and processes.

Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 1.4 million people across our region and are also commissioned for services that cover the North West, North Wales and the Midlands.

We offer specialist inpatient and community services that support physical and mental health and specialist inpatient mental health, learning disability, addiction and brain injury services. Mersey Care is one of only three trusts in the UK that offer high secure mental health facilities.

At the heart of all we do is our commitment to 'perfect care' - care that is safe, effective, positively experienced, timely, equitable and efficient. We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together. We're currently delivering a programme of organisational and service transformation to significantly improve the quality of the services we provide and safely reduce cost as we do so.

Flexible working requests will be considered for all roles.
1. Organise the diaries and commitments of managers, including scheduling of meetings, conferences, including making catering and travel arrangements when necessary.
2. Attend weekly meetings, take notes, prepare agendas and other papers as required.
3. Sort and prioritise mail for the team dealing with all correspondence confidentially.
4. Respond to all telephone, e-mail and general enquiries ensuring that appropriate messages are emailed, or action is taken.
5. Liaise with colleagues at all levels both within the team and across other agencies and other organisations.
6. Ensure provision of administrative support to the Service. The post holder will propose any necessary changes of local protocols necessary to aid service improvement.
7. Maintain appropriate supplies for the team, being responsible for the necessary ordering of supplies/ equipment through SBS and NHS Supply Chain.
8. Undertake delegated tasks and prepare reports including Power Point presentations for appropriate managers.
9. Collate incoming invoices, keeping a record of invoices paid and process any invoice queries that may arise.
10. Ensure timesheets are recorded appropriately, in a timely and accurate manner.
11. The post holder shall as necessary, provide cover for and undertake duties of absent colleagues.
12. The post holder shall follow all the policies and procedures of the organisation.
13. The post holder will support with the scanning, printing, and filing of any documentation that is required by the service.

We are looking for an enthusiastic, proactive and motivated individual to join our Business Admin Team, as an Administration Officer within the Digital & Technical Portfolio.

Applicants will need to be able to demonstrate excellent organisation and communication skills, be able to work efficiently, have a proven track record of delivering accurate information in a timely manner and be able to prioritise their own workload.

As an experienced admin officer, the post holder will provide comprehensive day-to-day admin support to the business admin team which will include communicating complex administrative information, organising and prioritising of own workload to meet tight deadlines, note taking, utilising Microsoft Office skills, diary and mailbox management.

The successful applicant will demonstrate proven experience of working as an administration officer as well as excellent communication, planning and organisational skills. Applicants will need to have a good knowledge of Microsoft packages and possess confident minute taking skills.