Meetings & Events Coordinator Meetings & Events Coordinator

As our Meeting & Events Coordinator Supports the meetings and events team by maintaining appropriate documentation relating to payroll, ordering, training files, health and safety and other compliance requirements, as well as brand standards and general department administration.

What we are looking for:

• Calculate and document all agency hours, ensuring all timesheets are processed correctly.


• Check invoices for rates of pay and rectify any discrepancies.


• Holidays calendar is maintained and updated, cross check for challenges


• Fourth is updated daily and accurately


• Hours of overtime are logged and communicated


• Sick and absenteeism is recoded and documented


• In charge of departmental recruitment, monitor People Bank and cooperate with T&C department to ensure succession planning and low vacancy factor.


• Complete all ordering for the department - Possess a comprehensive knowledge of Ipos.


• All purchases are recorded on cost tracker.


• Liaising with suppliers; queries, challenges, new product research


• In charge of Adaco supplier processing and management


• Ensure all staff has completed Flow trainings as required - inform them when refreshers are due and organize training sessions


• All health and safety documentation is completed and filed accordingly


• All training files are up to date and filed accordingly, assessing training requirements and liaison with T&C department.


• Create training files for new starters - in charge of departmental induction


• Complete the daily activity sheet and distribute among managers and handover wall.


• Pull updated BEOs everyday and distribute among the managers.


• Check BEOs for conference phones and open the line in Opera.


• Email engineering requesting air conditioning.


• Oversee Business Center operations including BC host, stationary, equipment, consumables, deco, upkeep and housekeeping.
  
  Demonstrates ability to interact with customers, employees and third parties that reflects a polished image of the hotel, the brand and the Company.


• Able to read and write basic English.


• Basic Excel, PowerPoint and word required


• Basic knowledge of Scala signage systems a plus.


• Previous office experience required
  
  Located on London's vibrant Greenwich Peninsula, InterContinental London - The O2 is one of the most impressive conference venues in London. The hotel exposes breath-taking views of the river Thames and Canary Wharf and features 453 guest rooms and suites, luxury spa with indoor pool, destination restaurants and bars, Tea Salon and the glamorous Sky Bar called Eighteen with magnificent 360 degree views of the City of London. InterContinental London - The O2 features a 4,500 sqm purpose-built conference centre, including the UK's largest pillar-free ballroom, complemented with a further 19 flexible spaces, both alfresco and indoor, providing the perfect canvas for any event. In addition to this, InterContinental London - The O2 has recently opened a second ballroom, making it the largest hotel conference venue in London.
  
  A very competitive salary


• 28 days paid holiday with an extra 5 days, following 5 years' service


• Discounted hotel room rates across our hotels, for you and friends and family


• Fantastic Training and Development opportunities


• Uniform and Complimentary Dry Cleaning


• Free Meals on shift


• Critical Illness and Pension cover


• Unrivalled Career Progression prospects