Merchandising Administrative Assistant

We are looking for a Merchandising Administrative Assistant to join Team OB in our Fashion team on a 12 month fixed term contract. As a clothing Merchandising Administrative Assistant at OB you will work collaboratively with other departments such as Buying, VM, Supply Chain and Retail to maximise sales through stock management - including allocations and optimisations. Providing support and leading by example to all the MAA's, you will ensure that the Merchandising team is provided with sales analysis and admin support as well as carrying out stock management and supply chain co-ordination. Our Support Office is based in Tolworth, near Chessington, only a 30-minute journey from London Waterloo. We offer hybrid working with a split of 3 days in the office and 2 days home working per week, and are open to having conversations about working flexibly. A bit about us … At Oliver Bonas (OB), our values of Work Hard, Play Hard & Be Kind are integral to everything we do. Collaboration, imagination, curiosity, and teamwork are key to our success, and everyone has their part to play in making OB a special place to work. Having fun is key, and a playful and positive approach creates an optimistic environment. We don't take ourselves too seriously, but we are serious about what we do. Our team knows their stuff. They're confident and creative and unafraid to challenge convention to find solutions, taking accountability for their actions, but always with kindness and humility. More about the role … An OB Merchandising Administrative Assistant will:

• Set up of allocation plans, ensuring store minimums are correct and there is enough stock to fulfil the requirement
• Accurate allocation of stock to all channels Stores, Web and Marketplace
• Utilization of system functions to manage stock levels effectively during peak trade - for example increasing/decreasing stock minimums and targets
• Completing weekly optimisations on the department - using the stock movement process to maximise sales and reduce risk, making considered and effective decisions.
• Manages Warehouse stock appropriately, including free stock and returned stock
• Timely and accurate allocation of stock to new and glow-up stores, monitoring stock levels during the build, and trading stock once opened to ensure correct mix of stock vs. sales
• Reviews and understands weekly trade information, offering suggestions on where to make improvements
• Provides analysis for store grading and profiles. Understands differences between departments and customers
• Awareness of current and changing trends, identifying potential, generate action plans and present proposals to Merchandiser
• Actions re-orders thinking commercially, maintaining and forecasting line flows
• Maintains department range plan and cat fulfilment excel files, with all key dates and intake information
• Managing packing lists with suppliers to ensure accurate shipment of units by size
• Liaise with Suppliers and Freight Forwarders to make sure the correct quantity is delivered on time, ensuring booking cut offs are not missed
• Understands the implications of late / incorrect deliveries and can follow up with the relevant teams i.e. Goods In / QC if there are delays to orders being booked in or passing quality checks
• Ensures delivery dates are maintained through attending critical path / shipping meeting and following up with suppliers if there are any risk to agreed delivery dates
  
  Previous administrative is advantageous
• Retail experience
• IT Literate with Intermediate Microsoft Office skills - Word, Excel and PowerPoint
• Willing to learn and a genuine interest in the industry and merchandising itself
• Excellent analytical and numerical skills
• Excellent communication and interpersonal skills
• Uses Microsoft Calendar to manage time and meetings effectively
• Ability to work both independently and across a large team
• Awareness of the Oliver Bonas brand
  
  At Oliver Bonas, our promise is to do our bit to make living a joyful experience and give cause for optimism. This promise is central to our work in equity, diversity and inclusion (EDI). To bring joy to others, we must first ensure everyone at OB feels valued, included and most importantly, can be themselves at work.
It is important to us that our brand reflects wider society and the communities in which we operate. As a result, we welcome all eligible applicants for this role however we are particularly interested in speaking to eligible candidates from the Black, Asian & Mixed Heritage communities. Oliver Bonas is a Disability Confident Committed employer under the Disability Confident employer scheme. To read more about our ED&I commitments, head over to the EDI page on our website: https://www.oliverbonas.com/meet-the-team/diversity

Chessington
• £25,000 per annumFull timeTemporary, Bonas Benefits:
• Generous employee discount up to 50% off all OB products
• Free access to our 24 hour employee assistance programme with Care First - offering financial, emotional and vocational support
• Flexible holiday - 30 days (including bank holidays) - increasing to 35 days with length of service
• Annual discretionary profit related bonus scheme
• Free membership for our Westfield Health Cash Plan or Private Medical
• Auto-enrolment into our pension plan
• Free access to our onsite gym
• Cycle to work scheme
• Refer a Friend incentive
• Quarterly free lunch
• Enhanced maternity, paternity, adoption and shared parental leave
• Equity, Diversity and Inclusivity Voice network and EDI team
• Mental Health First Aider support
• Education and support throughout Looop eLearning platform