Minute Taker / Admin assistant

St Kentigern Hospice is based in St Asaph, we offer free parking, discounted staff menu, a great working environment. we are looking for an experienced minute taker, 15 hours per week, you will pay a crucial role in documenting accurate and comprehensive minutes of meetings held within the Hospice. you will be responsible for capturing key discussions, decisions and action points., Attend meetings and other events within the organisation as mutually agreed, including diary management, taking comprehensive and accurate minutes

Record the attendance of Trustees and other attendees at meetings and record apologies for absences

Utilise active listening skills to capture and document key points, discussions, decisions and action items during meetings.

Collaborate with meeting organisers to understand the objectives, context, and desired outcomes of each meeting.

Maintain strict confidentiality and discretion in handling sensitive information discussed during meetings.

Prepare drafts of meeting minutes promptly and efficiently, ensuring accuracy, clarity, and adherence to established formatting guidelines, and are sent out to Committee and Board members in a timely manner in line with the agreed timescales.

Review and proofread meetings minutes for clarity, spelling, and grammar making necessary revisions before finalising.

Collaborate with stakeholders to address any concerns or discrepancies in the meeting minutes, ensuring their accuracy and approval.

Maintain the agreed record-keeping system for meeting minutes, ensuring they are properly filed and easily accessible.

Responsible for staying updated with organisational policies, procedures and relevant guidelines to ensure compliance and consistency in minute taking practices

St Kentigern hospice is situated in the city of St Asaph within easy commuting distance from Chester. Within easy access from the expressway

We offer the following benefits of working here at St Kentigern:-

Free parking on site

A pleasant modern atmosphere to work in

The ability to transfer an existing NHS pension over to the hospice

A contributory pension scheme

Clinical and clinical support staff are aligned with NHS pay rates there is a pay progression system in place and we align with the real living wage

occupational health support

Education and training programme for all staff

Provide equality of opportunity for all out staff and volunteers

We promote being a real living wage employer

Enhanced benefits:- Maternity/paternity and adoption leave, occupational sickpay, free flu jabs, Bereavement leave and support, five weeks annual leave plus bank holidays, Discounted staff menu.

Work as a team across all departments to ensure our values are met

We believe our organisation is compassionate, person centred, dignified, respectful and holistic

Open spaces in the garden to sit and reflect

Reviewed externally and classed as excellent.