Office Administrator (Maternity cover)

We are seeking a highly organized Office Administrator to manage and coordinate various office tasks, ensuring smooth daily operations. In this role, you'll handle everything from maintaining supplies and facilities to supporting team members with administrative needs. Your efficiency, attention to detail, and proactive approach will be essential in keeping our office running smoothly. If you thrive in a dynamic environment and enjoy supporting a productive workplace, we'd love to hear from you.,

• Maintain and track kitchen and stationery supplies using an Excel spreadsheet on SharePoint.
• Ensure the coffee machine is fully operational, arranging repairs and restocking as needed.
• Manage security card distribution for office floor access.
• Keep the office clean and organized, regularly coordinating with cleaning contractors.
• Build and maintain strong relationships with office contractors.
• Communicate upcoming office maintenance through the shared calendar.
• Track and monitor job completion by suppliers and maintenance teams.
• Order, monitor, and track all office supplies and expenses.
• Provide a monthly report on office spending.
• Process purchase orders and invoices for office supplies.
• Coordinate and plan office social events.
• Communicate office updates and information to staff.
• Assist staff with travel and accommodation arrangements.
• Coordinate courier services and manage office supplies deliveries.
• Collaborate effectively with all departments across the business. Handle daily incoming and outgoing mail.
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  Relevant experience in office administration or management, with a proven track record of handling diverse administrative tasks.
• Experience in organising and coordinating office events.
• Previous experience working onsite at a medium-sized corporate office.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) as well as travel management software (e.g., Click Travel).
• Experience in managing and maintaining Excel trackers.
• Strong work ethic, professionalism, and a commitment to confidentiality.
• Positive attitude and a proactive approach to supporting office operations.
• Experience in raising purchase orders (POs) and managing the invoice process.
Desirable
• Any relevant certification to support the role, such as First Aid, CPR, Office Safety, etc. Relevant experience in real estate or property companies
• EQUALITY, DIVERSITY & INCLUSION
  
  The Arch Company is the UK's largest small business landlord, serving thousands of business owners who make a unique and vital contribution to the UK economy. The company purchased Network Rail's former commercial property estate in early 2019 and have a property portfolio of more than 5,000 railway arches, business estates, former station buildings and other properties. The Arch Company is proud to be the landlord to a diverse, passionate group of small business owners, entrepreneurs and community organisations across England and Wales. The Arch Company shareholders are TT Group and Blackstone Property Partners., At The Arch Company, we're on a mission to make our workplace as welcoming and inclusive as possible. We believe that our differences make us stronger, and we're committed to providing everyone with a fair chance at success, no matter where they come from or who they are. We take pride in celebrating what makes each of us unique. When you join our team, you're not just getting a job; you're becoming a part of our part of our friendly and open-minded team, with an important role to play in creating a more inclusive and diverse future. The Arch Company is an equal opportunity employer, so if you're excited to be part of a company that champions diversity and inclusion, we invite you to explore our job opportunities. We do not work with recruitment agencies for this role and any submissions will not be considered. Please apply directly through the link.