Office Assistant

BJSS is looking for an Office Assistant in our Leeds office.
This is an exciting and challenging opportunity for someone who is looking to work in a fast-paced technology consultancy environment. You will be part of an established Operations Team with extensive internal stakeholder engagement.
This is a varied role that will require commitment, enthusiasm, excellent time management skills and someone who can bring an element of fun and energy to the office. The candidate will report to the Office Manager but will also need to be able to work unsupervised.
Whilst no day is the same at BJSS, there are a core set of responsibilities for all Office Assistants that include:
General Duties - Reception duties: phones, intercom, receiving deliveries, arranging couriers, opening and distributing mail, franking outgoing mail and arranging any special / recorded mail
Administrative Duties

Supplies: Keep a stock take of all stationery and office supplies, updating and ordering more when necessary. This includes regular grocery orders and ensuring the kitchens are well stocked at all times
Travel Arrangements: Book taxis, accommodation, train tickets and occasional flights and Visas
Diary Management: Manage the meeting room schedule through Outlook
Office Environment: Maintain a safe, tidy and efficient environment across all BJSS floors within Whitehall Quay
General Housekeeping: Ensure the office and kitchens are tidy and all associated tasks are completed regularly
Training: Assist with the organisation of the training programme across the Project Centre. Assist with ordering of food and beverages for the in-house courses and assistance on the day

Accounting Duties

Purchase Orders: Raise purchase orders, ensuring sign off by authorised personnel prior to purchasing the goods
Invoices: Requesting and chasing invoices for all items paid for on the company credit card

Compliance Duties

Visitors: Meet and greet all visitors, arranging and catering when required
Record keeping: Ensure relevant record keeping is maintained to a high standard
Office Handbook: Updating the handbook when processes change

Events

Monthly Staff Socials: Organise and arrange stock for the monthly socials for all permanent members of staff, send out invitations and record attendance
Quarterly Town Halls, Summer Strategy Event, Christmas Party: Assist with any arrangements in the run up to and during or after these events
Client events: Assist with any arrangements in the run up to and during or after these events

Project Management Support

Problem-solving: Identify creative solutions for office regeneration and improvements to help make the office a great place to work
Improvement initiatives: Support planning and execution of office improvement initiatives in a timely and cost-effective way Change management: Assist the transition of new processes, office setups or technologies with minimal disruption to daily operations

You will be self-motivated, enthusiastic, and have excellent time management and interpersonal skills. Equally important is the ability to use initiative, be pro-active and to work without supervision. Flexibility around working hours (when required) and commitment are essential.
Some of the Perks

Were an award-winning innovative tech consultancy - a team of creative problem solvers. Since 1993 weve been finding better, more sustainable ways to solve complex technology problems for some of the worlds leading organisations and delivered solutions that millions of people use every day.
In the last 30 years we won several awards, including a prestigious Queens Award for Enterprise in the Innovation category for our Enterprise Agile delivery approach.
Operating from 26 locations across the world, we bring together teams of creative experts with diverse backgrounds and experiences, who enjoy working and learning in our collaborative and open culture and are committed to world-class delivery.
We want to continue to grow our team with people just like you!

Flexible benefits allowance you choose how to spend your allowance (additional pension contributions, healthcare, dental and more)
Industry leading health and wellbeing plan - we partner with several wellbeing support functions to cater to each individual's need, including 24/7 GP services, mental health support, and other
Life Assurance (4 x annual salary)
25 days annual leave plus bank holidays
Discounts we have preferred rates from dozens of retail, lifestyle, and utility brands
An industry-leading referral scheme with no limits on the number of referrals
Flexible holiday buy/sell option
Electric vehicle scheme
Training opportunities and incentives we support professional certifications across engineering and non-engineering roles, including unlimited access to OReilly
Giving back the ability to get involved nationally and regionally with partnerships to get people from diverse backgrounds into tech
You will become part of a squad with people from different areas within the business who will help you grow at BJSS
We have a busy social calendar that you can choose to join quarterly town halls/squad nights out/weekends away with families included/office get togethers
GymFlex gym membership programme

Please Note: We are unable to provide Visa Sponsorship for this role

Leeds