Office Assistant

We are now looking for an Office Assistant to join our dynamic team. The Office Assistant will be the first point of contact and will carry out a variety of administration duties.

What you will be doing

• Welcoming new joiners to the office, distributing welcome pack, and answering any questions they have


• Being the 'face' of the office, understood to be the go-to person for any queries related to the running of the office, constantly checking the office surroundings to make sure it is on brand, clean, plants are in good condition and is being maintained professionally by all staff


• Ordering office supplies, including stationery and additional necessary office equipment


• Responsible for answering the office intercom phone, admitting people to the office, and showing them waiting areas


• Directing post and any packages that are received to the reception, then distributing them out to appropriate parties, maintaining the relationship with reception staff


• Have a technical understanding of how to set up meeting room equipment, audio-visual equipment, printer connectivity, and basic IT support and able to advise when best to escalate to IT support company


• Responsible for any in-office reoccurring orders, deliveries, or subscriptions, i.e., fruit and snack orders/memberships water filter deliveries.


• Allocating lockers and keys upon request from team members, keeping a log of it


• Distributing ID badges, security badges and office access cards, keeping a log of these


• Assist the Sustainability Working Group with implementing Sustainable initiatives in the office and provide them with information pertaining to facilities when they are conducting the carbon mapping yearly exercise


• Plan and execute events in the office that relate to staff enjoyment and well-being, such as birthday celebrations including additional food orders, leaving drinks or toasts in the office and additional food orders


• Correspond and work with Facilities/Events on any external suppliers who came in to facilitate social or group events


• Assisting with planning and executing Townhalls, Workshops and Board-level events, booking meeting rooms or event spaces, ensuring these are set up beforehand with necessary equipment and food/water as required


• Assist and collaborate with the CHR for Society committee on any in-office initiatives, support facilities of their designated office space for book exchange charity donations and be the point of contact in the office for these initiatives


• Willing to undergo Fire Marshall and First Aid training, maintain a log of qualified First Aiders in the company who are in the office regularly and ensure they are aware of their responsibilities


• Work with the CHR Events Manager to coordinate and arrange logistics for conferences overseas.


• Be able to assist the CHR Facilities Manager in future office fits out or projects.
  
  Strong communication skills and the ability to communicate effectively both verbally and in writing


• Good IT skills - Word, Excel, PowerPoint, and Outlook


• Initiative to work independently and take ownership for results


• Strong organisational, time management and multi-tasking skills


• Ability to work with a range of people


• Curiosity and desire to learn
  
  At Cambridge Healthcare Research our vision is to be the trusted partner for decision makers in life sciences and healthcare, and we make it our mission to empower our clients and re-define excellence in those relationships. With our employees at the heart of everything that we have achieved, we work to create a thriving environment for them to excel and make an impact beyond their everyday role. We are not only passionate about healthcare and its innovation, but also our people and their journey to success., At CHR, we pride ourselves on a culture that nurtures the talented and the curious, helping the inquisitive and the ambitious to develop skills which enable them to grow as people, within a dynamic team environment. Our core values enable us to embed considered and curious teams at the heart of any client challenge:


Collaboration: We build strong connections to achieve more together.

Excellence: We aim for greatness in everything we do.

Community: We deliver impact beyond work for our people, our clients and wider society.

Courage: We embrace challenges as opportunities for growth.

Integrity: We always do the right thing.

CHR for Society: We believe that a great business is not just about revenues and profits. It's also about using our expertise and resources to have a positive impact on society and the environment. At CHR we are fully committed to driving positive change in the world - we want our employees to not only build fantastic careers, but also to know they have the ability to positively impact society along the way.

CHR's head office is in Shoreditch, London and due to the customer-facing nature of this role, we anticipate needing five days per week, on-site in our London office. We offer a flexible and supportive atmosphere as well as a competitive salary and benefits package that includes:


• Base salary £26,000 per annum, depending on prior experience


• Annual bonus


• Private Healthcare and Life Assurance


• Contributory Pension Scheme


• Cycle to work scheme


• Personal fitness allowance


• A collaborative and stimulating leadership environment


• An opportunity to make and influence decisions that will drive CHR forward