Office Assistant

The Office Assistant will play a vital role in supporting the day-to-day operations of our design office. You will be responsible for a wide variety of administrative tasks, from sorting design samples to managing expenses and raising purchase orders (POs). If you enjoy working in a fast-paced, creative environment and are highly organised with excellent multitasking skills, this role is for you.,

• General Administrative Support: Provide administrative support to the team, including filing, organising calenders, handling correspondence, and organizing office documents.
• Sample Management: Assist with sorting and organizing design samples, ensuring they are cataloged and easily accessible for the design team.
• Purchase Orders (POs): Raise and manage purchase orders, liaising with suppliers to track deliveries and ensure orders are accurate and timely.
• Expense Management: Collect and manage expense reports, ensuring they are recorded accurately, approved by the necessary parties, and submitted in a timely manner.
• Inventory & Office Supplies: Monitor and replenish office supplies, including stationery and design materials, ensuring the team has what they need at all times.
• Client & Vendor Coordination: Help coordinate communication with clients and vendors, arranging meetings and managing calendars.
• Data Entry: Update databases, spreadsheets, and project management tools to ensure accurate records of orders, expenses, budgets, and schedules.
• Office Organization: Maintain an organized and tidy workspace, including filing systems, meeting rooms, and shared areas.
• Support to Design Team: Assist the design team with ad hoc tasks, including project research, sample preparation, and presentation assembly.
  
  We are a vibrant design office of 10 creative professionals, specialising in fashion and sportswear brands. The office thrives on collaboration, innovation, and attention to detail, and we're looking for an enthusiastic and organised Office Assistant to join our team and help keep things running smoothly.