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Office Assistant

The Private Office, City of Westminster

Office Assistant

Salary Not Specified

The Private Office, City of Westminster

  • Full time
  • Permanent
  • Onsite working

Posted today, 4 Dec | Get your application in now to be one of the first to apply.

Closing date: Closing date not specified

job Ref: 2d698154b3274c30990c2c00f2d75fdc

Full Job Description

  • Meeting and greeting of our clients and all other guests
  • Supporting daily office operations and ensuring a seamless client experience
  • Maintaining the reception, client suite, and office areas to meet our standards
  • Arranging refreshments for both client and other external meetings, as well as internal meetings when required
  • Managing the London office's meeting room schedule and tracking usage for reporting to the Head of HR
  • Handling switchboard calls and promptly delivering messages
  • Coordinating client gifts
  • Ordering and maintaining stock of stationery and branded supplies
  • Organising company travel and accommodation arrangements
  • Repairing any manageable faults with all office equipment
  • Liaising with external facilities contractors, including maintenance and cleaning teams
  • Supporting the Head of HR in upholding Health & Safety standards and completing required actions
  • Sorting and scanning all incoming mail for internal distribution
  • Handling printing requests with accuracy and efficiency
  • Franking outgoing mail and arranging couriers
  • Conducting facilities inductions for new hires and preparing welcome gift bags
  • Planning and supporting in-house events and corporate entertainment
  • Maintaining relationships with building management, contractors, and suppliers
  • Providing ad hoc IT support
  • Managing key holder responsibilities, including office alarm systems and out-of-hours emergencies
  • Assisting the Head of HR and wider team with additional tasks as needed

    Are you ready to take on a dynamic Office Client Experience Assistant role with an award-winning company known for excellence? Do you bring a passion for outstanding client service and a keen eye for detail?, GCSE in English & Math's (Grade A-C)
  • Strong IT skills in core Microsoft Office systems
  • Excellent verbal and written communication skills
  • Attention to detail
  • Professional telephone manner
  • Enthusiastic and willingness to learn
  • Strong personal organisation and prioritisation skills

    Company discretionary bonus scheme;
  • Full time hours (35 per week) Monday to Friday 9.00am and 5.00pm - 1 hour for lunch;
  • 24 holidays (increasing to 26), plus 2 additional days paid Christmas shut down period;
  • Private Healthcare;
  • Group Income Protection;
  • Life Assurance;
  • Eye Care Scheme;
  • Wellbeing programme;
  • Bike to Work Scheme

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