Office Assistant - Part-time

To support the Office Manager in providing an efficient and effective administrative support function to the School.

Work is largely regulated by laid down procedures, but needing occasional creative skills to deal with routine problems.

Contact with other people relates to well established matters but sometimes involves dealing with issues where the outcome may not be straightforward.

Work within clearly defined rules and procedures involving decisions chosen from a range of established alternatives 5. Responsibility for the accurate handling and security of smalls sum of cash, cheques or financial resources.

Responsibilities & Tasks include:

1. Undertake reception duties, answering routine telephone and face-to-face enquiries and signing in visitors in line with security and safeguarding protocols.

2. Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc and recording first aid statistics.

3. Carry out photocopying, filing, emailing and complete routine forms and data returns.

4. Maintain manual and computerised records/management information systems such as Arbor.

5. Maintain the online payment system, setting up payment options, eg school lunches, and trips, monitoring income, chasing outstanding payments, providing reports to the Headteacher

6. Complete Banking alongside the Office Manager/Senior Administrator.

7. Produce lists/information/data as required.

8. Record and maintain attendance data and liaise with the Educational Welfare Officer.

9. Produce reports on attendance data and others as requested.

10. Maintain and collate pupil records.

11. Maintain and collate pupil reports.

12. Undertake typing, word-processing and other IT based tasks

13. Respond to routine correspondence including school emails in line with school procedures.

14. Organise after school clubs and manage registers, ensure providers paperwork is in place including insurance documents.

15. Support teachers to organise school trips and off site activities by obtaining quotes, costing and booking transport .

16. Assist with arrangements for visits by school nurse, photographers etc.

17. Sort and distribute mail, prepare outgoing mail

18. Liaise with the trust finance team to aid the administration of purchase orders and deal with queries

19. Check all deliveries are correct against orders before they are distributed to staff.

20. Maintain stock and supplies such as photocopying resources and stationery for office use.

21. To undertake such other duties, training and/or hours of work as may be reasonably required and which are consistent with the general level of responsibility of this grade.

22. To undertake health and safety duties commensurate with the post and /or as detailed in the School's Health and Safety policy.

23. To maintain strict confidentiality and work to safeguard our pupils at all times.

Working 18.75 hours per week - Monday to Friday 8:30am to 12:15pm. Please see the attached recruitment information pack for full details of the role.

£10,695 to £10,863

Permanent

Crabbs Cross Academy

Thank you for showing an interest in Crabbs Cross Academy; I am delighted that you are considering our school.

We are looking for a passionate and committed individual to join our strong team of practitioners.

The main purpose of this post is