Office Support Administrator

PURPOSE: Be an integral part of the Office and Administration team providing support to enable the smooth running of a busy Environmental (Ecology) consultancy practice. Work within and promote a positive and proactive working environment and provide support to the Ecology team with day to day tasks and administration of projects and records and in relation to preparation of equipment for field surveys.,

• Provide day to day office operational support and act as a linchpin for a busy team of consultants who may be working in the office, at home or in the field.


• Primary duties include administration, handling and prioritising incoming correspondence, co-ordinating communications (redirecting calls and emails and responding as necessary).


• Order and maintain office and ecology equipment and supplies as required.


• Organise and update staff training and CPD records/contact details and other records relevant to the role.


• Provide support to staff in the Brighton office and be the link with HR and Payroll Co-ordinators in the Ashwell and Tewkesbury offices.


• Provide support to staff in the Brighton office in relation to Health and Safety procedures and audits and be the link with the Health and Safety Co-ordinator in the Tewkesbury office.


• As a member of the wider Administration team based in other offices, meet regularly on Teams or in person.


• General office co-ordination including maintaining and updating office and utility records and oversee any facilities requests.


• Other general office duties and support to ensure the smooth running of the team.


Ecology/Ecologist Support

• Maintain fee correspondence files and update fee summaries where necessary.


• Organise accommodation for Ecologists as and when required.


• Data entry into Onesys Coretime, project and time management software (training given), including setting up new jobs and inputting outlays.


• Produce monthly project reports for invoicing, job reviews and maintaining inhouse fee tracking system to facilitate invoicing using the Onesys Coretime time management software (training given).


• Provide general administrative support to the team of ecologists in the Brighton office. Attend the weekly Ecology team meeting (Monday morning) and update the active jobs sheet.


General Duties

• Adhere to company policies and procedures, and where necessary ensure compliance with regulations and ensure relevant communications are shared with the Brighton team.


• Facilitate effective communication within the office and serve as a point of contact for internal and external inquiries.


• To competently use Microsoft office packages (Word, Excel and Outlook) and other software to produce/maintain documents, spreadsheets and databases.
  
  Are you friendly, conscientious and enthusiastic individual with previous admin experience and good IT/computer skills then this could be the job for you. Ideally you will live in the Brighton or Hove area and able to walk or cycle to work or have access to public transport. You must also be able to demonstrate the following skills and experience, Experience of working within a busy office environment


• Experience of working with Microsoft Office Suite


• Experience of working with computer software


• Previous administration experience (minimum 2 years)


• Ability to work on own initiative and as part of a team


• Excellent organisational, communication and interpersonal skill


• Ability to multi-task and show flexible approach to work


• Willingness to learn and take on new tasks


• Ability to work to deadlines


• Desire to raise standards in own work and have a positive can do attitude


Desirable

• Experience of working within a planning and/or environmental consultancy


• Experience of Onesys-Coretime


• Ability to use, or willingness to learn, web based software


• Willingness to contribute towards supporting marketing and social media posts


• Proactive approach to finding and providing information


• Commitment to developing own skills


Qualifications

Essential

• GCSE grade C or above in English and Maths or equivalent


Desirable

• NVQ 2 in Business Administration or equivalent, Are you competent in Microsoft Office Suite (Word, Excel, Outlook and Teams)?


Experience:

• Administrative: 2 years (required)
  
  This is a part time position. Salary £23,400 pa pro rata for 25 hours per week.


Flexible hours are available within normal working hours Mon-Fr 09.00am-17.30pm., At CSA, a healthy work-life balance is very important to us. As well as a competitive salary, we offer an exciting benefits package, including:

• Hybrid working available, with the option to work from home up to 2 days a week (following completion of probationary period)


• Flexible working around core hours


• Annual profit related and performance-based bonus scheme (for permanent staff)


• 25 days annual leave (pro rata for part time staff) with allowance increasing with length of service


• Company pension contribution which increases with length of service


• Cycle to work scheme


• Annual staff trip and regular funded team social events


• Mobile phone allowance


• A real commitment to employee wellbeing, including access to an extensive Employee Assistance Programme and in-house mental health first-aiders


We are proud to hold The Great Place to Work certification for the work we do to support our staff. We aim to create an environment in which individual differences and their contributions are recognised and valued., Job Types: Part-time, Permanent

Pay: £23,400.00 per year

Expected hours: 25 per week

Schedule:

• Monday to Friday