Operational Flow Administrator

An exciting opportunity has arisen to join our Hospital Flow Directorate Team within the Discharge Lounge Service. This role has been created to support the timely and safe discharge of our patients from acute services and will be key to ensuring the safe booking and usage of the various transport requirements for patients. The role will work across the 5-day period. An understanding of the discharge process within a hospital setting is essential, and the key skills required are a professional and approachable manner- both in person and via telephone, and an ability to use/willingness to learn various computer systems. These will include Microsoft office and internal systems including NWAS booking system. The successful candidate will be expected to manage and delegate jobs to other providers when necessary. The daily tasks of the Operational Flow Administrator include data inputting, liaising with various member of the MDT inclusive of bed management, discharge coordinators, NWAS operators and private ambulance transport. Essentially, the post holder requires effective critical thinking skills to ensure transport utilised effectively and appropriately. The Operational Flow Administrator must be aware of policies and procedures around safeguarding/ vulnerable people. They must be compliant with patient confidentiality and maintain a professional approach and work within the expected code of conduct., + Receptions service for visitors, telephone callers and mail. + New roles created to support the timely and safe discharge of our patients from acute services and will be key to ensuring the safe booking and usage of the various transport requirements for patients. + To ensure that all referrals (discharge notifications) are checked, recorded and inputted on appropriate databases/systems and ensure they are send to appropriate areas + To ensure that recording, processing and updating local authority systems is in line within their specific policies and procedures. + Updating sickness and absence procedures. + Stationary and equipment orders + Information and data processing and reporting + Maintaining patient/service user files + Updating care plans/assessments + Invoices for orders + Minute taking + Updating Master Control Plan (patients who are medically optimised). + All other duties that are considered appropriate to the post., + Receptions service for visitors, telephone callers and mail. + Support the timely and safe discharge of our patients from acute services and will be key to ensuring the safe booking and usage of the various transport requirements for patients. + Ensure that all referrals (discharge notifications) are checked, recorded and inputted on appropriate databases/systems and ensure they are sent to appropriate areas. + Ensure that recording, processing and updating local authority systems is in line within their specific policies and procedures. + Updating sickness and absence procedures. + Organise stationery and equipment orders. + Information and data processing and reporting. + Updating care plans/assessments. + Raising invoices for order taking. + Minute taking. + Updating Master Control Plan (patients who are medically optimised). + All other duties that are considered appropriate to the post. CLINICAL & PROFESSIONAL RESPONSIBILITIES + Maintain trust professional standards. + To ensure the confidentiality of all patient information in line with Data Protection/ Caldecott legislation. + To ensure the privacy and dignity of all patients is paramount and not compromised. TEACHING & TRAINING RESPONSIBILITIES + Keep up to date with mandatory training. + Develop own skills and knowledge and contribute to the development of others. AUDIT

• Assist colleagues in the undertaking of audits.
Thank you for considering an application to work for Mersey West Lancashire NHS Trust. You are part of an exciting and forward-thinking NHS Trust who are one of the best places to work for in England. Given sometimes we receive a high volume of applications to work for us, please be aware, that we may close a vacancy earlier than stated should a sufficient number of applications be received from which a shortlist can be confirmed. Therefore, you are advised to apply at your earliest convenience. The Trust may contact you during the recruitment process for your feedback on your experience. We always aim for continuous improvement in our practice. Equality, Diversity, and Inclusion We actively cultivate a professional environment of fairness, equality, dignity, and respect for all individuals. We welcome individuals from all backgrounds and value the unique skills, perspective and experience you bring. We are grounded in the belief that diversity enhances our collective strength, fostering innovation and excellence within our workforce. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under- represented groups. As a Disability Confident Leader, we commit to offering an interview to all disabled applicants who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form. If you are having difficulty completing an online application, or require any disability reasonable adjustments, to the application process, please contact [email protected] We also commit to offering an interview to all armed forces veterans who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form. The Trust operates anonymous shortlisting where no personal information about you, including your name or personal details are shared with the recruiting manager. No equality information is shared at any time during the recruitment process with the recruiting manager or other people involved in the decision-making process. The equality monitoring information you provide is used in the following situations: to review our recruitment practices; where a job is limited to a specific person to verify their eligibility to apply; and to offer disability reasonable adjustments to the recruitment process. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click here to check your eligibility before applying for this post as we may be unable to provide sponsorship. Disclosure and Barring Service Check If this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Please note if applicable, applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. If you have not already done so, you are therefore encouraged to enrol for the DBS Update Service to which a small annual fee of £13 per year applies. Flexible Working We actively support flexible working patterns throughout MWL. Changes made to the NHS Terms and Conditions of Service Handbook mean that: · All employees have the right to request flexible working from day one of employment. · There is no limit on the number of requests they can make. · Employees have the right to make requests, have them considered, regardless of the reason. At Mersey and West Lancashire Teaching Hospitals NHS Trust, we will consider requests for flexible working. We would also encourage you to also discuss flexible working options at interview stage. Working for Team MWL Staff recognition is especially important to us; as well as performance reviews and appraisals, we recognise staff through Employee of the month. Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services. The Trust is a non-smoking across all our sites. Failure to follow this rule could lead to disciplinary action. For more information, see the Smoke Free NHS website You must ensure that your application, including personal statements and behaviour examples, are truthful and factually accurate. Please note plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence, as your own. The Trust will not accept applications which are found to be AI generated. Additional Information Before applying, we encourage you to review the Trusts Values and Behaviours which are We are KIND, We are OPEN, We are INCLUSIVE, which can be found here. An applicant guide to help and support you with your application and what to expect during your recruitment journey can be accessed in the supporting documents. Good luck with your application. We hope to welcome you to Team MWL very soon.

Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 9000 dedicated and skilled staff across 21 sites. We strongly believe that the communities we serve should all have access to Five Star Patient Care. Our services: Acute Care Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites. Primary Care Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital. Community Services Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation, freeing up space for more unwell patients. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre. Specialist Regional Services We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales. Achievements: + Rated Outstanding by CQC Inspection August 2018 + Top 100 places to work in the NHS (NHS Employers & Health Service Journal) + National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme