Operational Procurement Buyer

The postholder will responsible for the provision of a responsive efficient and professional buying service. Responsibilities include carrying out the processing and expediting of orders in accordance with the Trust policies and procedures, liaising with user departments, the Trust partners, and suppliers to achieve value for money, high quality of service, and timely delivery of goods / services. Investigating routine queries, providing assistance and advice as necessary. Instigating and assisting with quotation and tender programmes within the delegated authority defined by the Strategic Procurements and Supply Chain directives. The role will encompass the delivery of a designated purchasing and procurement strategy, and the achievement of the agreed performance objectives.

We share the Trust values - Learning from our fallouts and developing, Respecting everyone, Delivering the best possible service, striving for Excellence, Caring for people we work with and for, continuously Improving our services.

Our main offices are in Cowley and the JR Hospital but this role is based on WFH pattern. You may be required to come to the office, on ad-hoc basis., As a Buyer, you will be managing purchasing transactions ensuring a smooth buying process always in line with the Trust SOPs, SFIs, and other Trust policies.

Key performance areas:

- Purchasing execution
Processing purchase orders and requests, expediting delivery as required, following up POs until completion/payments. Ad-hoc sourcing may be required as part of the team's commitment.

- Customer/stakeholder relationship management
The role involves close contact with stakeholders within the Trust, external parties, and suppliers, and building relationships to ensure the best possible service for the Trust and its patients.

- Administrative support
This involves generating and interpreting various reports for procurement / finance, and actioning as per outcomes agreed with collaborative teams.

- Purchasing process improvement, 1. To deliver an effective and efficient purchasing service to all served areas of the Trust to support the clinicians and front-line staff in the delivery of high-quality patient care.

2. To process non-stock requisitions and other demands from the end users to the agreed standards of performance, effectively from creating a purchase order throughout to its completion, with high accuracy and in a timely fashion.

3. To have a good understanding of purchasing and ordering procedures, relating to their own work and how they relate to the Trust's Standing Orders and Standing Financial Instructions.

4. To ensure compliance with the Trust SFIs, procurement legislation, and departmental operations policies and procedures, and in accordance with the Trust procurement strategy.

5. To develop, promote and maintain effective working relationships with all relevant Trust staff to achieve a high degree of cooperation and coordination with other departments in the organisation.

6. To act as a liaison and maintain good communications with the Trust suppliers and partners to secure good vendor performance, including high quality, value for money, and timely deliveries.

7. To provide assistance in the procurement, investigate and resolve supplier / stakeholder queries, concerns, and discrepancies in a prompt and efficient manner

8. To conduct weekly reviews of the available holds reports to ensure any interruptions to the supply of goods and services are avoided, and to assure the Trust Finance meets and complies with its commitment to efficient invoice clearance as set out by the DoH.

9. To produce periodical reports for monitoring and analysis of business / procurement activities to identify improvement opportunities, buying patterns, and trends where procurement can add value, make efficiency and contribute to trust cost savings and to make recommendations for possible catalogue extensions and additions for regularly ordered items.

10. To assist the Strategic Procurement team with quotation and tender processes, within delegated authority, and help develop best practice procurement within the Trust.

11. To prioritise and organise own day-to-day workload, maintain and record performance data to ensure that accurate details of workload can be assessed.

12. To contribute to the professional development of the Purchasing team, to enhance good practice and procedures together with adequate controls.

The Buyers' team is an integral part of the award-winning Procurement & Supply Chain department and provides purchasing / operational procurement services in support of all Trust areas. Our remit includes purchasing all non-catalogue goods and services, both clinical and corporate. It also extends to close collaboration with end-users, stakeholders, strategic partners, finance, and suppliers to ensure compliance with the Trust SFIs, processes and procedures, but primarily to provide the most effective and efficient service for the delivery of high-quality patient care.

We are looking for a self-motivated, diligent, and open-minded individual who can work on their own initiative but also as part of a team. This role is demanding and requires a good level of multitasking, problem-solving, and strong communication skills, however, it is rewarding and the successful candidate will be able to support their career progression within procurement, upon completion of this term.

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

The Trust comprises of four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel., Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. Find out more here www.ouh.nhs.uk

The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel