PA (Non-Legal)

1. Arranging internal and external meetings
2. Managing diaries ensuring any clashes are resolved.
3. Preparing required materials for meetings and events.
4. Keep up to date with Directors' location and their availability.
5. Co-ordinate travel on behalf of Directors and prepare travel packs.
6. Ensure business travel information is entered into calendars.

Email management:

• Monitor Director inboxes as may be required including drafting response e-mails as appropriate


• Communicate regularly with Directors to ensure that all parties are clear on priorities and what is on the 'to do' list.


• Conduct research as directed.


• To undertake limited typing i.e. confidential and urgent short documents (digital and non-digital dictation).


• Proactive client or service provider liaison including take messages, pass on information and deal with simple queries. Forging relationships where appropriate.


• Pro-actively delegate work to the relevant resource e.g. Document Production team, Practice Administration or Concierge to ensure that PA time is maximised, and the PA model is being adhered to.


• Organisation of meeting agendas, presentations and meeting papers ensuring they are distributed to relevant fee earners to enable them to have adequate preparation time.


• Attend relevant meetings taking minutes and/or action points. Distributing them within agreed timeframe and ensuring any Actions are updated as may be appropriate.


• Coordinating and organising smaller events or client meetings (those for up to 20 people).


• Coordinating and organising larger "all Team" events


• Booking meeting rooms for events using the online Condeco system or via Reception, as may be appropriate. (All Seminar room bookings must go through Reception, and then be approved by Events).


• Organising conference calls on behalf of Directors in a timely fashion.


• Organising transport, accommodation and related documentation for international travel as required. Produce itinerary as appropriate.


• Assisting with workload of team members within Central Management Team and as may be required.


• Supporting and mentoring new members of the team as required.


• Any additional ad hoc tasks as required.
  
  The position is suited to someone who is proactive, intuitive, reliable, adaptable and confident. The role requires a high level of confidentiality. The ability to work as part of a team, as well as independently is key. Being able to manage competing demands whilst remaining calm and focused on the task at hand is fundamental to the role., Experienced PA with a minimum of 3 years' experience supporting senior stakeholders.


• Must possess excellent diary management, organisation and prioritisation skills.


• Must be able to communicate effectively and build good relationships with clients and staff within the firm.


• Must work well as part of a team.


• Must be a competent, fast and accurate typist.


• Professional telephone manner and the ability to accurately record and pass on messages.


• Sound technical skills in the following areas - Microsoft Office IT skills (Word, Excel, PowerPoint, Publisher, Outlook - Fieldfisher uses Microsoft 2010)
  
  Fieldfisher is Times Top 20 Law Firm, a highly commended firm in the European Financial Times Innovative Lawyers rankings and is repeatedly nominated for awards in areas including dispute resolution, M&A and IP. Many of our lawyers are recognised by legal directories as leading professionals in their areas of specialism and we are top two-ranked in a number of our key practice areas.


Our network spans over 1,800 people across 26 international offices in 12 countries.

We operate across our offices in Amsterdam, Barcelona, Beijing, Belfast (2), Berlin, Birmingham, Bologna, Brussels, Dublin, Düsseldorf, Frankfurt, Guangzhou, Hamburg, London, Luxembourg, Madrid, Manchester, Milan, Munich, Paris, Rome, Shanghai, Turin, Venice, Vienna and Silicon Valley.

Fieldfisher aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff. All applications will only be considered on merit and the applicant's suitability to meet the requirements of the role., "I consider Fieldfisher to be a progressive firm with an understanding of social values. I'm pleased that staff is able to have input in the firm's direction and purpose as well as help to shape wider society. I'm encouraged to perform by being able to develop in a natural way, whilst being supported at every step.

Fieldfisher has managed to nurture a really positive and friendly culture. If they have drive and ambition, I would encourage anybody looking for a role here to grab the opportunity."

"Since joining Fieldfisher in 2016, I have progressed from an entry-level secretarial role to an experienced executive assistant. This was made possible by a supportive and inclusive working environment that allows staff to progress at a pace that is best suited to them which in turn makes for well-rounded, home-grown talent.

The firm strikes a great balance between providing the foundations for success and autonomy of your own growth and development. An insight I would give to potential applicants is that Fieldfisher offers the opportunity for a career and a sense of belonging to a community and not just a job."

Documents

Our people are at the core of what we do. Fieldfisher's benefits package is designed to enable all colleagues to thrive in an inclusive and supportive environment. These benefits range from private health insurance, life assurance & income protection, flexi-gym discounts, season ticket loans, bike-to-work loans, electric vehicle scheme and much more.

Fieldfisher HQ is based in the vibrant and thriving City of London, which has something for everyone. Offering excellent commuter links based a 5-minute walk away from Monument and Bank tube stations. Views overlooking the River Thames and Tower Bridge from our 9th floor terrace, open plan workspaces that encourages a sense of camaraderie, hot-desking, discounted coffee in our on-site cafe, bike storage, shower facilities and much more.

We have diverse teams made up of our Partners, Lawyers and Business Services Professionals, collaborating to provide outstanding service to our clients, working across our many different sectors and practice areas.

We understand the importance of collaboration outside of work with lots of different clubs and networks for our people to get involved in, including quiz nights, book club, choir, firm-funded yoga, fitness challenges, football teams, and inclusive events with our nominated charity partners. If you would like to know more, chat with our recruitment team or visit our social media channels to see for yourself!

Culture & personal development

We're a firm with real entrepreneurial drive and we don't believe in squashing people's individuality. We want you to use your unique talents and experiences to help the firm grow. You can only do that by being yourself. And working closely and collaboratively with people throughout the firm. That's why we foster a culture that encourages you to be yourself.

We'll give you bespoke support to develop your own career. Whether that's through allowing you to "access all areas" across the firm, funding you through training for professional development qualifications, or making sure you have a structured career plan, we'll make sure your talents are being nurtured.