PA to Head of Operations

The Directorate PA will provide a full and comprehensive administrative service to the Head of Operations/Directorate Management Team and manage and co-ordinate the administration in the Secretariat, ensuring the most efficient and effective use of resources.

The primary duties of a personal assistant to the Head of Operations encompass a range of administrative and organisational responsibilities. This role involves managing the executive's calendar, scheduling meetings, and coordinating travel arrangements to ensure optimal time management. Additionally, they are responsible for preparing reports, conducting research, and maintaining effective communication with various departments. Furthermore, the position requires a proactive approach to problem-solving and an ability to prioritise tasks efficiently, thereby supporting the operations team in achieving organisational goals.

Main duties of the job

The post holder will have line management responsibility for the admin and clerical staff within the Secretariat and will be responsible for the coordination of the work and requirements identified, flagging up any issues that may come to light.

The Directorate PA will undertake general office duties including the typing of minutes, reports, other correspondence, actioning any requirements identified within the typing. They will answer and manage calls from patients and their carers / relatives and other health and social care professionals.

The post holder will assist with the coordination of all incidents and complaints within the Salford Directorate assisting in the management of the Team Management Review system maintaining up to date progress records and service actions.

Greater Manchester Mental Health (GMMH) Foundation Trust employs over6,400members of staff, who deliver services from more than160locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.