PA to MD UK&I and VP Hotel Lifecycle - Europe

In this role you will provide comprehensive and proactive secretarial and administrative support to the MD UK&I and VP HLG Europe, including smooth and efficient running of their offices and dealing with all matters in a professional, efficient, and timely manner. Your day to day

• Provision of full secretarial support including diary management, all travel & accommodation arrangements, meeting co-ordination, business expenses and dealing proactively with all telephone calls and written correspondence.
• Monitor e-mail traffic and respond promptly to time sensitive requests.
• Pro-active in holistic management of the diary and resolve issues prior to actual schedule.
• Co-ordinate and manage meetings hosted by the VP. Includes notification, registration, logistics and follow-up within time parameters.
• To devise and maintain an up-to-date filing, storage and follow up retrieval system.
• To work with other functional managers as required to assist in any secretarial support- including processing invoices, organizing external meetings as required and any internal communications as needed.
• To complete all administration accurately and timely for all expenses, holidays, absence allocation and authorization of expenditures, budget maintenance and invoice processing.
• To undertake special duties or work outside the normal daily/weekly routine but within the overall scope of the position at the request of the Senior Leaders.
• To attend and take notes and minutes at key company meetings, transcribe and communicate to colleagues in a timely manner.
• To support with event management and organisation.
• To carry out background research and present findings as required.
• To meet and greet visitors.
  
  Whilst we love experience, mindset is of equal importance. We're looking for someone who is committed with a natural ability to operate effectively in a fast moving, global environment.
• Excellent written and verbal communication skills.
• Advanced user of Microsoft Word, PowerPoint, Excel and Outlook.
• Ability to work with people at all levels of the organisation.
• Prior experience supporting senior leaders.
• Able to exercise complete confidentiality and diplomacy.
• Will be able to work unsupervised, use initiative and be self-motivated, confident and professional.
Ability to cope and maintain calm under pressure.
• Able to plan, prioritise and organise proactively.
• Excellent interpersonal skills.
• Level-headed: Able to maintain composure even in high-stress situations.
• Excellent time management skills that allow for the multi-tasking of all responsibilities.
• Maintain absolute confidentiality in regard to employees, company information and human resource issues.
• Initiative.
• Excellent organisational skills, ability to prioritize based upon changing needs of either leader.
• Hard working, approachable, highly professional, and understands how to positively represent the organization internally as well as to outside clients and partners. Displays a professional and positive attitude toward work and stakeholder relationships and service. Self-starter, self-motivated.