PA to MD UK&I and VP Hotel Lifecycle - Europe
Intercontinental Hotels Group, Windsor, Windsor and Maidenhead
PA to MD UK&I and VP Hotel Lifecycle - Europe
Salary Not Specified
Intercontinental Hotels Group, Windsor, Windsor and Maidenhead
- Full time
- Permanent
- Onsite working
Posted today, 30 Oct | Get your application in now to be one of the first to apply.
Closing date: Closing date not specified
job Ref: 88ffa711408b4e0c9149b4dc23159d86
Full Job Description
In this role you will provide comprehensive and proactive secretarial and administrative support to the MD UK&I and VP HLG Europe, including smooth and efficient running of their offices and dealing with all matters in a professional, efficient, and timely manner. Your day to day
- Provision of full secretarial support including diary management, all travel & accommodation arrangements, meeting co-ordination, business expenses and dealing proactively with all telephone calls and written correspondence.
- Monitor e-mail traffic and respond promptly to time sensitive requests.
- Pro-active in holistic management of the diary and resolve issues prior to actual schedule.
- Co-ordinate and manage meetings hosted by the VP. Includes notification, registration, logistics and follow-up within time parameters.
- To devise and maintain an up-to-date filing, storage and follow up retrieval system.
- To work with other functional managers as required to assist in any secretarial support- including processing invoices, organizing external meetings as required and any internal communications as needed.
- To complete all administration accurately and timely for all expenses, holidays, absence allocation and authorization of expenditures, budget maintenance and invoice processing.
- To undertake special duties or work outside the normal daily/weekly routine but within the overall scope of the position at the request of the Senior Leaders.
- To attend and take notes and minutes at key company meetings, transcribe and communicate to colleagues in a timely manner.
- To support with event management and organisation.
- To carry out background research and present findings as required.
- To meet and greet visitors.
Whilst we love experience, mindset is of equal importance. We're looking for someone who is committed with a natural ability to operate effectively in a fast moving, global environment. - Excellent written and verbal communication skills.
- Advanced user of Microsoft Word, PowerPoint, Excel and Outlook.
- Ability to work with people at all levels of the organisation.
- Prior experience supporting senior leaders.
- Able to exercise complete confidentiality and diplomacy.
- Will be able to work unsupervised, use initiative and be self-motivated, confident and professional. Ability to cope and maintain calm under pressure.
- Able to plan, prioritise and organise proactively.
- Excellent interpersonal skills.
- Level-headed: Able to maintain composure even in high-stress situations.
- Excellent time management skills that allow for the multi-tasking of all responsibilities.
- Maintain absolute confidentiality in regard to employees, company information and human resource issues.
- Initiative.
- Excellent organisational skills, ability to prioritize based upon changing needs of either leader.
- Hard working, approachable, highly professional, and understands how to positively represent the organization internally as well as to outside clients and partners. Displays a professional and positive attitude toward work and stakeholder relationships and service. Self-starter, self-motivated.