Part Time Facilities Coordinator

WE are looking for a Part Time Facilities Coordinator for new office in Southampton.

Customer Service

• Deliver excellent customer service to meet client expectations


• Build and develop effective relationships with customers at all levels


• Book onsite meeting rooms and hospitality as per client requests and according to site procedures


HSE, Security & Quality

• Demonstrate permanent high level of security awareness, knowledge of emergency evacuation procedures as well as general Health & Safety


• Issuing of ID and access badges for new hires/vendors/visitors and maintaining record of same.


• Monitor and maintain office and badge consumables in line within agreed stock levels.


• Carry out site induction, for new starters, act as the first line of support for any concerns raised as a result of online DSE assessment.


• Understand & actively support the Quality Management program


Site Operations

• Ensure Issues highlighted through site inspections or customer complaints are resolved in a timely manner.


• Manage all the requests on the Facilities helpdesk and liaise with the ES team & service providers


• Handle/Assist with incoming and outgoing mail enquiries according to the existing procedures


• Keep accurate and update records of seating plan


• Process and control purchase orders, invoices and work orders.


• Support the completion of reports and documentation to meet required deadlines.


Additional Duties and Responsibilities

The above is not an exhaustive list of responsibilities, further additional duties may be required to be performed to support the Facilities Team

The candidate must demonstrate the following skills:

• Problem solving


• Decision makings


• Excellent verbal & written communication


• Proficient use of Microsoft Tools


Competencies

The candidate must demonstrate the following personal attributes:

• Exemplary Customer focused


• Assertive


• Possess cultural awareness and sensitivity


Experience

Facilities experience desired

Qualifications

Education: A good level of education to GCSE standard.

Good working knowledge of Outlook, Word and Excel is essential

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward., Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.