Patent Secretary

We actively foster a friendly working culture where we create opportunities for people to connect, collaborate and belong. Our commitment to diversity, equity and inclusivity drives us to continually improve our culture, ensuring that everyone feels heard and welcomed., The post holder will be responsible for general day-to-day provision of secretarial / administration work. They will also provide cover for other secretarial staff during periods of absence., Communication and Liaison:

• Establish and maintain effective working relationships with team members, co-workers, and clients


• Manage communication through drafting and responding to e-mails, taking telephone messages


• Liaise with internal departments and teams as necessary. Arrange and coordinate meetings for fee earners




Documentation and Data Management:


• Ensure provision of audio/copy typing and amendments of emails, letters, and specifications per the fee-earning team's requirements


• Saving emails and attachments / documentation


• Scanning and copying of reports and documents as necessary


• Assist with the preparation of various Patent/Trade Mark applications and formalities documents


• Assist in maintaining an organised electronic filing system and any other duties to accommodate paperless working




Billing and Account Management:



• Assist with the preparation of monthly client accounts (in co-ordination with the billing co-ordinator where appointed), invoices, credit and debit notes adding service charges to Work In Progress (WIP) as appropriate




Compliance and Procedure Adherence:



• Interpret instructions and issues, implementing actions according to administrative policies and procedures


• Download documents from and upload documents to various client platforms as per their requirements


Client and Case Management:

• Utilise Inprotech for managing weekly/daily reminders and producing client schedules and last-day lists when required


• Prepare documentation using IPT as per fee earners' instructions


Additional Responsibilities



• Any other duties a partner, fee earner or senior member of staff may reasonably ask you to carry out
  
  At least 1 years' experience of working within an IP practice ideally within a partnership model


• GCSEs (ideally at least 5 at Grade 6 or above, including Maths and English) or equivalent


• Diligent with keen attention to detail, Demonstrate open and honest communication


• Value others opinions, Ability to work well within a team


• Supportive of others, An ability to prioritise tasks effectively, work to tight deadlines and under pressure


• Flexibility in task management and adaptability to change, Microsoft Office (Word, Excel) Knowledge of Microsoft Office Suite (essential)


• Inprotech (desirable)


• iManage (desirable)


• Digital Dictation, At least 1 years' experience of working within an IP practice ideally within a partnership model

City

Reddie & Grose has an excellent reputation for training and we pride ourselves on the training we provide across all areas of the firm., We are a team who excel at meeting our clients' needs, proudly offering bespoke and high-quality services. Driven by continuous improvement and an unrelenting commitment to quality, we prioritise opportunities for our clients.

Reddie & Grose is an internationally renowned firm of European and United Kingdom patent, trade mark and design attorneys.



Our attorneys handle the full range of IP rights including patents, trade marks and registered designs. We also handle the protection of plant variety rights. Within these areas we handle drafting, filing, prosecution, opposition, enforcement, defence and dispute resolution in general. We also advise on IP strategy and are able to offer support in due diligence and other aspects of corporate transactions handled by our law firm colleagues.

We understand work-life challenges and are sensitive to how work can impact your personal life. We respect this and will always encourage a good work-life balance. Our workplace is one where fairness, respect, equality and dignity are promoted and are part of the firm's everyday goals and behaviour. There is a welcoming culture where we recognise that the different backgrounds, values, attitudes, skills and experience of our staff means they bring a unique perspective to work issues.