Patient Safety Administrator

The Patient Safety Administrator will work as a member of the Patient Safety Team to support the Head of Patient Safety and wider team to create an organisational safety culture that focuses on high quality care standards, preventing avoidable harm by analysing trends, lessons learned and promoting quality improvement of services provided through evidence-based practice.
This role will be integral to developing and maintaining key administrative processes, including robust tracking and monitoring mechanisms, to ensure the Patient Safety Team is supported in managing its functions across the Trust. This will include the collation of patient safety data, ensuring relevant databases are kept updated with information, and coordinating reports.
This role requires an experienced professional person with excellent organisational and communication skills, who has a flexible approach to work and is sensitive to the content of investigations being managed.
This is an important role to support the Patient Safety team in efficiently carrying out its responsibilities., This post will assist the Patient Safety Information Manager, Head of Patient Safety, and wider Quality Governance Team, by providing day-to-day system and administrative support for patient safety, on the Trust's Risk Management System (DatixWeb).
+ The post holder will provide day to day administration of the Trust's risk management system
+ Provide support and advice to all users across the Trust trouble shooting issues as they arise and handling queries.
+ Maintain the risk management system for the trust
+ Ensure LFPSE event data is appropriately monitored ensuring it is being uploaded constantly and accurately to NHSE and acting on any error messages that may arise when events are submitted.
+ Take on the role of the Central Alerting System (CAS) Liaison Officer, acknowledging receipt of alerts, interpret and appropriately cascading alerts within the Trust.
+ Data analysis and reporting
+ Assist the Patient Safety Information Manager with the production of appropriate training materials and organising and arranging of the Datix training sessions.
+ Take responsibility for the updating and maintenance of the patient safety intranet pages
+ Administer and take minutes for various meetings across the Trust.

Working for our organisation
Our latest policy known as "Promoting Equality, Diversity and Human Rights" outlines the Trust's commitment to ensuring that no job applicant or employee receives less than favourable treatment on grounds of sex, marital and civil partnership status, gender reassignment, pregnancy and maternity, race, colour, creed, religion or belief, physical disability, mental health, learning difficulty, age or sexual orientation and is not placed at a disadvantage by conditions or requirements that cannot be shown to be justifiable.
Our ICARE values have been created by our staff and are embedded in our appraisal and planning processes and form part of our staff excellence awards., Please see job description and person specification for more information or contact Bethany Sibley to discuss the role further.
SAFEGUARDING CHILDREN AND ADULTS
To comply with the Trust's Safeguarding Children and Adults policies, procedures and protocols. All individual members of staff (paid or unpaid) have a duty to safeguard and promote the welfare of children, young people and vulnerable adults This will require you to:
+ Ensure you are familiar with and comply with the London Child Protection Procedures and protocols for promoting and safeguarding the welfare of children and young people.
+ Ensure you are familiar and comply with the London Multi Agency Safeguarding Vulnerable Adults Pan London Procedures.
+ Ensure you are familiar and comply with local protocols and systems for information sharing.
+ Know the appropriate contact numbers and required reporting lines.
+ Participate in required training and supervision.
+ Comply with required professional boundaries and codes of conduct
Whittington Health is committed to safeguarding all children and vulnerable adults and expects all staff and volunteers to share this commitment.
Your application form -
1. Provide only business email address for your referees - we are unable to request references from yahoo, Hotmail, Gmail accounts.
2. Make sure you to include all evidence of where you meet the essential requirement on the jobs description as this forms the base of our shortlisting criteria.
Our processes -
1. Closing dates are given as a guide; we are within our right to close adverts early so please ensure you submit your application as soon as possible to avoid delay.
2. If you do not hear from us up to 3 weeks after the closing date of the job unfortunately this means you have not been successfully shortlisted for interview. If your require feedback on your application please contact the appointing manager detailed in the body of the advert.
3. Please check your emails regularly as all correspondence from us will be via trac.systems - occasionally these emails will go into your Junk folder.
4. Employment at Whittington Health is offered subject to successful completion of a 6 month probationary period for all staff with the exception of GMC Registered Doctors.
Other important information -
+ Applications from job seekers who require sponsorship to work in the UK are welcome and will be considered alongside all other applications. Before submitting your application and to avoid disappointment please check that you are eligible under the UKVI points based system.
+ Applications are welcome from people wishing to job share or work flexible patterns. We are committed to equal opportunities.
+ In submitting an application form, you authorise Whittington Health NHS Trust to confirm any previous NHS service details via the Inter Authority Transfer (IAT) process should you be appointed to the post.
If you are offered a role with one of the NLPSS partner trusts, as part of pre-employment checks your identity and right to work documentation will be verified remotely (in most circumstances), using a certified identity verification service provider TrustID. You will be asked to capture an image of the relevant documents as well as a "selfie" using your smartphone/tablet (if available) for facial matching. TrustID will also perform a digital address check using Trunarrative and Equifax, which is a soft check and does not leave a footprint on your credit rating. For more information, visit www.trustid.co.uk
Please note that during the recruitment process your Identity Documentation (i.e. passport, driving licence, visa, etc.) will be scanned using a device which recognises UV, Infrared and Machine Readable Zone security features of the documents provided
The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.
We would welcome applications from individuals who are from underrepresented groups in the organisation