Payables & Receivables Officer

An exciting opportunity has arisen in the Finance team. We have two posts for a Payables and Receivable Officer, one to cover for maternity leave for 12 months and a permanent position. To support the delivery of the Southway Group's core accounting operations including transaction processing, maintenance of payables and receivables ledgers, inter-company billings, management of funds held on behalf of other organisations and resolution of queries with budget holders. You will also have: - accounts and general ledger skills. - good verbal communication skills, able to manage relations with internal customers effectively. - excel skills, with a knowledge of a range of functions and their application. Your main responsibilities would include: Payables 1. Assist the Payables Supervisor ensure timely supplier payments for Southway Housing Trust and each of its subsidiaries:

• Log and process invoices and credit notes, entering correct VAT coding.
• Match invoices to purchase orders approved in line with financial regulations.
• Support the preparation of weekly BACS payment through the online banking system.
• Prepare cash book journals and check differences in bank statement entries.
• Liaise with budget holders regarding outstanding payments and purchase order queries.
• Interface repairs & material purchases to finance system, investigate and resolve issues.
• Process sundry payments and rent refund requests.
• Ensure effective control over payments taken by direct debit.
• Prepare credit card statement journals from receipt logs provided by card holders.
• Reconcile supplier statements to the purchase ledger monthly.
2. Assist the Financial Services Team Leader maintain accurate Accounts Payable ledgers:
• Closedown the Accounts Payables ledger at month end, resolve unprocessed batches.
• Prepare schedules of unapproved invoices, distribute these to budget holders and record explanations for items which remain unpaid.
• Investigate and resolve system issues which impact on the Payables function.
• Suggest changes or improvements to increase accuracy and efficiency.
Receivables 3. Assist the Financial Services Team Leader maintain accurate Accounts Receivables ledgers:
• Perform credit checks and ensure all accounts operate within their credit limits.
• Raise sundry invoices to customers in an accurate and timely manner.
• Allocate receipts to specific receivables invoices.
• Post journal entries before ledger close down.
• Reconcile receivables accounts on a timely basis, following up unidentified cash receipts.
• Reconcile receivables transactions on the bank statement daily.
• Produce regular updated ageing receivables report., For an informal discussion about this role please contact Abeer Omer, Financial Services Team Leader
  
  Southway Housing Trust is a community-based housing association committed to providing high quality services to the people and neighbourhoods that we work in. Southway Housing Trust is a "not-for-profit" landlord, based in Didsbury, managing, and improving approximately 6,000 homes in South Manchester and is halfway through a programme of creating 1,600 new homes.