Payroll Officer

The role of Payroll Officer is a newly created position within the Finance Team and will be a varied and wide-ranging post within the department., The role of Payroll Officer is a new position within the Finance Team and will be a varied and wide-ranging post within the department. The postholder will support the Payroll Manager in the day to day running of the payroll, and will also work closely with the Head of Finance to deliver a comprehensive and effective finance function. The successful applicant should be self-motivated and able to organise their work efficiently, have good interpersonal skills and the ability to exercise discretion and confidentiality.,

• Process fixed and variable data associated with the monthly payroll
• Review timesheets and expenses
• Carry out associated payroll tasks
• Assist in monthly and annual payroll reconciliations
• Assist with internal and external payroll audits
• Raise monthly payments to third parties, e.g. HMRC, TPS and Court Orders, by determined deadlines
• Support the Payroll Manager as required
• Previous experience of working in an administration environment where attention to detail is vital
• Carry out all responsibilities in line with safeguarding protocols and procedures.
Finance Department Support
• Journals, posting of regular (e.g. payroll related) and ad-hoc journals
• Reconciliations and review of intercompany and miscellaneous balance sheet accounts
• Completion of monthly pay variance and control reports
• Preparation of any schedules or other information for annual audit as directed by the Head of Finance
• Generally support the Finance Department as and when reasonably requested by the Payroll Manager or Head of Finance
Epsom College is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. No job description can fully cover all aspects of the role and consequently the responsibilities are likely to evolve and change over time. This description gives an overall view of the position.

Essential
• Experience in a Payroll Officer position and up to date knowledge of HMRC regulations
• Experience in processing a large and complex payroll
• Demonstrate an understanding of accounting principles with either experience of working in a similar position, or through qualification (bookkeeping diploma/AAT)
• Competent user of Excel and Word
• Excellent communication skills
• Good written & verbal communication skills
• Good organisation skills, ability to work methodically and accurately with an eye for detail.
• A friendly disposition, reliable, able to work flexibly and collaboratively within a small team along with a willingness to learn.
Desirable
• Experience of using Sage50 Payroll and Sage 200, or other similar payroll and accounting software
• Experience of working in a similar position in an Education setting
• Bookkeeping/AAT qualification
• An appreciation of safeguarding protocols within a school environment
In order to arrive at a decision, the selection panel may enhance any or all of the desirable criteria.

Epsom College is an inspiring place to work, renowned for delivering an excellent all-round education to 1,100 girls and boys aged 11-18. We are proud to have been judged 'Independent School of the Year 2023' and named by The Sunday Times as the "UK's Most Improved School" in its 2024 Parent Power league tables. The College has grown significantly in the past six years, with pupil numbers rising 38% as the result of the opening of our Lower School in 2016, and strong growth throughout the rest of the College. We admit pupils into Years 7, 9, and 12, with an average of five applicants for every space. Epsom is a happy school. The College values of kindness, ambition and integrity are at heart of all that we do. Almost all our pupils remain with us for their A-levels, and staff retention is equally strong. Around 60% of staff live onsite, which lends the College a sense of community and togetherness. From 8am until 6pm, our 72-acre campus is alive with learning; academic lessons also take place on Saturday mornings meaning that pupils have time each day to learn and develop outside the classroom. Our co-curricular programme - which features a vast array of clubs, societies and activities each week - is award-winning (picking up the 'Best of the Best' accolade from The Week for six consecutive years); our CCF is one of the largest in the UK; and our Duke of Edinburgh programme currently has over 100 pupils completing their Gold or Silver award. In addition, our timetable features wellbeing lessons, an award-winning Personal Social Development offering, and an hour each week for volunteering in the community. Last year Epsom pupils gave 8,500 hours of their time to help local charities, schools, and community groups. When pupils aren't busy with all of the above, they can relax and catch up with friends in their House. We have 13 single-sex Houses for all our pupils from Year 9 upwards (whether they are day pupils or boarders). This combination of single sex accommodation within a co-ed environment provides pupils with the best of both worlds. The fact our Houses are physical buildings, where pupils can step through the door into a space that's entirely their own, is key to the success of our pastoral programme. The Carnegie Centre for Excellence in Mental Health in Schools honoured us with their Gold Award - making us one of just four UK boarding school to receive their top accolade - and in 2023 we were judged Independent School of the Year for Student Wellbeing. Sport is central to the College. Last year, we won national titles in Squash, Tennis, Rugby and Shooting; and reached the national finals in Hockey, Golf and Swimming. Over 22 sports are offered to our pupils, and the aim is to encourage participation for all - we regularly field D and E teams, and see an average of 90% of pupils playing competitive fixtures. Our focus on delivering an all-round education that develops the whole child, is regularly celebrated. In the past four years, in both the TES and Independent School of the Year Awards, we have been a finalist in the categories of Boarding School of The Year, Co-Ed School of the Year, SLT of the Year, Creativity in Teaching, Student Wellbeing, Community Initiative, and Sporting Achievement. It is an exciting time to be joining the College, with Mark Lascelles taking up the Headship from September 2024. We hope that you will want to come and join the fantastic teachers and support staff who work here.

Hours: Part time 20-25 hours per week Monday - Friday working throughout the year. There is some flexibility on hours of work , such as: Term-time only plus Epsom College holiday periods: 6 weeks working 20 -25 hours per week during Epsom College school holidays would also be considered. Some flexibility of hours will be required to fulfil the requirements of the role. Salary: £18,600 - £23,250 per annum depending on hours (full time equivalent £37,200) Holidays: FTE - the holiday entitlement is 28 days holiday per annum inclusive of bank holidays increasing by 1 day per annum up to a maximum of 33 days per annum inclusive of bank holidays following 5 years continuous service and pro rated for working part year/part time. Pension: The College operates the Epsom College Automatic Enrolment Scheme. The Scheme is administered by the Pensions Trust. Eligibility is based on statutory criteria. If eligible, the Employee will be required to contribute a minimum of 5% of basic salary and the College will contribute 4% in compliance with current legislation.Employee Benefits Life Assurance: Members who are automatically enrolled or who choose to opt into the College Pension Scheme will be provided with life assurance cover at two x contractual annual basic salary at no cost to them; School Fee Discount: Generous school fee discount available subject to qualifying conditions; Health Care Plan: Private health care plan offered to staff subject to qualifying conditions; Employee Assistance Plan: Offered to staff including counselling; Dining Facilities and Refreshments: Whilst at work meals and refreshments are available when the dining room is open at no cost; Health Fitness and Wellbeing: Free use of Fitness suite and swimming pool are available to staff at certain times; Cycle to Work/Parking: The College offers a cycle to work loan scheme subject to a qualifying period. Free car parking for staff is available on campus