Payroll Officer

Our Payroll Officer will be accountable for the preparation and control of pay accounts for the Torbay & South Devon NHS Foundation Trust., + Organise and manage a Payroll Section and to meet the Departmental deadlines that are required as a Payroll Service Provider
+ Ensure that Terms and Conditions of Service for those Employees within their Payroll Section and that all HMRC legislation is being followed
+ Check, audit, and input Appointment, Termination, Change of Circumstance Forms and relevant information pertaining to an Employees pay account into a computerised Payroll system. To investigate complex payroll related queries and analyse detailed data, to identify any errors or discrepancies, then decide on the appropriate course of action
+ Resolve all over and underpayments by recalculating the monthly pay due. Authorise any payments and liaise with the Deputy Payroll manager, Employee, Employees bank and the Trust's Financial Manager. Provide a detailed Payroll report to the Deputy Payroll Manager of all overpayments with an analysis of the situation
+ Administer and when necessary Audit Employees absence and sickness details as a statutory requirement for the Employee, Employer, Department of Health and Inland Revenue
+ Check and verify previous service by IAT and to take all necessary action to amend Salary details, Incremental or Occupational Sick Pay dates to an Employees pay account
+ Carry out regular audit checks on Pay Accounts as defined by Internal Audit Policies and report any irregularities or problems to the Deputy Payroll Manager
+ Be responsible when training junior staff for their work and give day to day assistance as required, and monitor their progress
+ Carry out more complex assessments, when required, on an Employees Statutory Sick Pay, Statutory Maternity Pay, Statutory Adoption Pay and Statutory Paternity Pay
+ Carry out all checks and audits on employee Pay Account as recommended Best Practice issued by ESR
+ Answer any personal or telephone enquiries regarding Employees pay accounts. To give advice and provide if requested complex and detailed reports to the Employee, the Payroll Services Manager, Pensions Manager, Directorate or Audit Managers
+ Undertake all necessary training that may be required to keep up to date on National, Local and any statutory changes to the NHS Pay and Conditions
+ A commitment to Team Based Working. To attend regular meetings with all staff to discuss any problems and give suggestions on how to resolve them and improve working practices
+ Provide cover on colleague's payrolls whilst continuing to manage own section
+ Have an input into the process of assessing, reviewing and implementing any changes to the Payroll Department's Service Line Agreement

Working for our organisation
Why Work With Us
Based in Regent House, the payroll and Pensions team process the payrolls for Torbay and South Devon NHS FT and Devon CCG, equating to approximately 7,500 staff.
We are a team of 12 split across the disciplines of Payroll and Pensions, but work closely together to ensure smooth and timely processing of both monthly and weekly payrolls., + To maintain accurate pay accounts for all employees
+ To understand and implement changes under Agenda for Change Terms and Conditions, Trust Policy and HMRC regulations
+ To become proficient in new electronic procedure
+ To ensure that the confidentiality of any information held within the department is maintained and to have due regard to the Data Protection Act 1984
+ A commitment to team-based working
COMMUNICATION AND WORKING RELATIONSHIPS
The Job Holder will be in direct contact with: -
+ Payroll Services Manager
+ Deputy Payroll Manager
+ Finance staff, Human Resources staff, Directorate staff, Heads of Departments, Managers, Senior Nursing and Medical staff across the South Devon Health Community.
+ All Employees as defined by the Pay Accounts Managed.
+ Non-Trust Organisations such as Banks and Building Societies, Inland Revenue and Department of Works and Pensions.
The Job Holder must conduct these contacts in a manner that portrays the Department as a positive customer-orientated organisation. The complex and sensitive nature of the problems that a number of our Employees have must be handled with tact and consideration in discussions with the Employee and regulatory organisations such as the Child Support Agency. Confidentiality must be maintained in all negotiations, correspondence or discussions.
The Job Holder reports to the Deputy Payroll Manager and is directly accountable to the Payroll Manager.
MOST CHALLENGING PART OF JOB
To check and prioritise all information received, to manage the allocated payroll accounts and to take all necessary action. To have the ability to work to strict timescales whilst maintaining the principles of teamwork within a pressurised environment.
You will be joining the organisation at an exciting time. As the first fully integrated care organisation in England, we are working to improve the way we deliver safe, high-quality health and social care. We have a positive and vibrant working atmosphere, we are proud of our investment in our staff both in terms of developing potential career skills and valuing people.
If you provide support to a family member or friend with health or care needs, we aim to be a Carer-friendly employer. We have a 'Staff Carers' policy which includes flexible working where possible and a Carer's Passport scheme that links you into support and discounts.
IMPORTANT INFORMATION
+ We reserve the right to close vacancies early if we receive a high volume of applications. Please apply promptly
+ Please read the job description and tailor your application to reflect the role
+ Correspondence will be via Trac, text and email. Please check your email and Trac account regularly.
+ Applicants with no previous NHS experience will ordinarily be appointed to the minimum of the band
+ If you have not received an invitation to interview within 28 days of the closing date, please assume that your application has been unsuccessful on this occasion
+ It is your responsibility to assist us in the timely receipt of appropriate references
The Trust is committed to preventing discrimination, valuing diversity and achieving equality of opportunity. No person (staff, patient or public) will receive less favourable treatment on the grounds of the nine protected characteristics as governed by the Equality Act 2010. If you require support you can obtain this from our Equality Business Forum which has representatives from all protected groups.