Payroll Officer | Nottinghamshire Healthcare NHS Foundation Trust

The responsibility covers all aspects of Payroll including the calculation of remuneration in line with relative Terms and Conditions whilst adhering to statutory regulations in respect of PAYE, National Insurance, SSP, SMP etc., the Trust's Standing Financial Instructions (SFI's) and Payroll Procedures.

To be responsible for the accurate and timely checking of Payroll Input for all aspects of the East Midlands Ambulance Service Payroll.

To provide information to internal and external agencies whilst maintaining confidentiality and not breaching the new GDPR Regulations.

To assist with the supervision and training of junior members of the Team and the day to day running of the Department.

To undertake ad hoc duties as and when requested by senior members of the Team to assist with monthly payroll processing.

To respond to either written or verbal enquiries relating to Pay for the section allocated, with emphasis on providing a customer focused and professional service to the employees of the Trust.

An exciting and challenging opportunity has arisen for a dedicated, enthusiastic individual to join our Payroll and Pensions Team

The nature of the work in this fast paced environment can be demanding and the ability to manage own workload and prioritise work is essential to ensure accurate payment of remuneration to a section of Payroll within strict deadlines.

To be responsible for the accurate and timely production of an allocated section of Payroll for East Midlands Ambulance Service.

To be responsible for the audit checking of work of junior members of the team, providing feedback and guidance.

To work alongside senior members of the team undertaking ad hoc duties as and when required to assist with monthly payroll processing.

To provide assistance with cover, to ensure Departmental standards are maintained and all targets/deadlines are achieved

To carry out complex calculations to resolve any under or overpayments and to adhere to the relevant departmental procedures surrounding payment recovery and advances.

To apply NHS Pension and Local Pension Scheme regulations ensuring that contribution rates are correctly applied and that contributions balance to pensionable pay.

On output to check computer generated reports to analyse gross to net pay in accordance with Payroll and Statutory Legislation.

To assist on the monitoring of payroll exceptions and excessive payments and to ensure that they are consistent with guidelines and within pre-determined limits

#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.

We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.

The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.

The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment

• To plan, organise and prepare workload to ensure accurate payment of remuneration to a section of Payroll within strict deadlines.


• To be responsible for the audit checking of work of junior members of the team, providing feedback and guidance.


• To assist with the training of junior members of the team


• To have a high level of knowledge of Statutory Legislation to enable you to apply and reconcile statutory deductions such as national Insurance, Income Tax, SSP, SMP, SAP, SPP and ShPP.


• To have extensive knowledge of both current and past Terms and Conditions, as they apply, to all aspects of Payroll.


• To respond to either written or verbal enquiries relating to Pay for the section allocated, with emphasis on providing a customer focused and professional service to the employees of the Trust.


• To liaise with, and respond to, correspondence from statutory bodies and other external agencies on all matters relating to remuneration, ensuring that the information supplied is accurate and timely and within boundaries of the new GDPR Regulations.


• To work alongside senior members of the team undertaking ad hoc duties as and when required to assist with monthly payroll processing.


• To provide assistance with cover, to all manner of Payroll staff to ensure Departmental standards are maintained and all targets/deadlines are achieved


• To interpret and process prime documentation and analyse the outcome within set procedures and identify any errors. To resolve any faults that have been highlighted as a result of this process.


• To carry out complex calculations to resolve any under or overpayments and to adhere to the relevant departmental procedures surrounding payment recovery and advances.


• To apply NHS Pension and Local Pension Scheme regulations ensuring that contribution rates are correctly applied and that contributions balance to pensionable pay.


• On output to check computer generated reports to analyse gross to net pay in accordance with Payroll and Statutory Legislation.


• To assist on the monitoring of payroll exceptions and excessive payments and to ensure that they are consistent with guidelines and within pre-determined limits
  
  Knowledge of Payroll procedures and agreement acquired through CIPP Foundation Certificate in Payroll Administration (NVQ Level 3) or equivalent experience


• To have extensive Payroll experience, within the NHS


• To have widespread knowledge of the computerised payroll system ESR, within the NHS


• Maths and English GCSE or equivalent required.


• In-depth knowledge of Statutory Legislation


• To have working knowledge of the new GDPR Regulations.


• Have a higher level of both numerical and analytical skills.


• A higher level of computer literacy


• Have the ability to plan, organise and prioritise workload, to work independently and collectively, and to meet strict deadlines


Please note that this post does not meet the pay level required for a Skilled worker visa.Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa, Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.