PE Department Assistant (maternity cover)

The post holder will be responsible for carrying out administrative tasks that facilitate the smooth running of the PE department.

• Working with the Director of Sport (DOS) and with PE staff to assist with the administration of the curricular and extra-curricular programme
• Booking coaches for away fixtures and other events and booking school vehicles, as required
• Inputting / updating & exporting data on school systems for the maintenance of student or other records in addition to generating reports as required
• Assisting with the organisation of 6th form games, including booking external facilities
• Updating risk assessment documents on a regular / annual basis for trips and fixtures
• Working with PE staff to carry out administrative tasks related to sports events & competition entries
• Liaising with the Facilities Manager to ensure that PE equipment is regularly inspected
• Booking refreshments for home fixtures or PE events
• Maintenance and ordering of supplies & replacement PE equipment after discussion with DOS. Researching best price and quality, completing orders and liaising with the Finance office for approvals to purchase.
• Assisting in the running of after school clubs and ensuring that registers are updated regularly or as required
• Maintenance of notice boards including team information, results and other information as required
• Providing information for school website to include results, match reports and any publicity opportunities for social media, as required
• Managing administration for school trips in the UK or abroad
• Ensuring the fitness suite is kept tidy and equipment regularly inspected to maintain a safe environment
• Carrying out termly stock checks.
• Attending department meetings and taking minutes
• Liaising with the Finance depart to ensure that parents are billed for extra-curricular activities or school trips as required
• Communicating with parents & external agencies as required
• Liaising with the school office to send emails to parents and others as required
• Assisting with the organisation of special events e.g. Founders Day, end of term events, open days and open evenings
• Organising and managing and helping to run the annual senior school sports day event
• Liaising with the school's nurses to ensure that all First aid kits are regularly stocked.
• Administering First Aid when required
• Carrying out general administrative duties including photocopying, printing, filing as required
• Supporting PE Dept staff with maintenance / changes of IT systems
• Assisting with extracurricular clubs where required.
• Helping to set up PE equipment for lessons and extra-curricular clubs as directed
• Washing, organising and maintenance of kit, bibs and lost property
• Periodic tidying of stores
• Liaising and co-operating on a day to day basis, with all members of the PE department - Senior and Junior schools